Assistant Vice President, Corporate Secretarial

MNRB Group; Kuala Lumpur; Sur place; MYR 90 000 - 130 000; Plein temps

Résumé du poste

Malaysian National Reinsurance Berhad is seeking an experienced Company Secretary professional to manage board processes, governance frameworks and statutory compliance. You will coordinate board and committee meetings, prepare minutes and maintain records while monitoring regulatory changes and advising senior management.

The role requires governance expertise, MAICSA/ICSA or legal/business degrees with corporate secretarial focus, and relevant licensure.

Qualifications

• ICSA/MAICSA membership or a degree with corporate secretarial focus.
• Company Secretary license from the Malaysian authorities or equivalent.
• Experience in governance, statutory requirements and board liaison.

Responsabilités

• Coordinate Board and Board Committee meetings and AGM including drafting minutes.
• Collate papers from departments and ensure Board-approved quality materials.
• Monitor governance gaps with Compliance and propose corrective actions.
• Liaise with regulatory authorities such as SSM and BNM as directed.
• Draft Directors' Written Resolutions and circulate to Board/Committee members.
• Keep up-to-date with secretarial practices and statutory requirements.
• Manage audits/due diligence and maintain statutory records and Secretarial SOPs.

Formation

ICSA

MAICSA member

Law or Business Studies with Corporate Secretarial focus

Company Secretary License (MIA) or LL.B

Description du poste

Malaysian National Reinsurance Berhad, the country's national reinsurer was set up in 1972 to reduce the outflow of reinsurance premiums overseas. The Company commenced operations on 19 February 1973.

In 2005, as a result of a restructuring exercise within the MNRB Group, the Company's reinsurance license, business and assets were transferred to its subsidiary company, Malaysian Reinsurance Berhad.

Job Description

• To undertake matters relating to Board and Board committees meeting including but not limited to convening of the meetings, preparation of Board papers, Meeting Agenda, Matters Arising, Board decisions and drafting of the minutes of meetings of the Board and Board Committees as well as the Annual General Meeting (“AGM”) of Takaful Ikhlas Family Berhad (“Takaful IKHLAS Family”) and/or Takaful Ikhlas General Berhad (“Takaful IKHLAS General”) (“collectively known as Takaful IKHLAS).
• To collate and coordinate the meeting papers from relevant departments/units and compile them accordingly, for circulation to the Board members of Takaful IKHLAS. In doing so, to also ensure the quality of the meeting papers meet the required expectation of the Board.
• To prepare and monitor together with Compliance Department gap analysis relevant to LSD (among others corporate governance requirements) and propose to Company Secretary actions to close the gaps.
• To assist in liaising with relevant authorities such as Companies Commission of Malaysia and Bank Negara Malaysia (“BNM”) upon direction by the Company Secretary.
• To assist in drafting precise Directors’ Written Resolution and monitors the circulation to the Board/Board Committee members.
• To continuously be updated on latest practices/requirements relating to Corporate Governance.
• To continuously be updated on latest statutory requirements relating to secretarial practices and update the Department’s Standard Operating Procedures (“SOP”).
• To manage and assist authorized 3rd parties in any audits or due diligence performed on the company.
• To monitor preparation of payments of Directors Fees and Attendance Allowance by subordinate is done timely and accurately.
• To maintain and update the statutory records/registers and the corporate secretarial database accordingly.
• To assist in the preparation and lodgment of statutory documents.
• To assist in managing and analyzing the Board and Director’s Evaluation Exercise.
• To prepare relevant documents/forms relating to the appointment/reappointment of Directors and the President & CEO for submission to BNM.
• To provide advice and respond to queries from stakeholders on Secretarial matters whilst on Board matters to refer to the VP/Head of LSD for direction. This includes among others, clarifications on Board decisions and governance matters.
• To provide ad-hoc research and the provision of advice/options to the team members, Senior Management as required (including on matters relating to Directors’ duties and responsibilities, the operation of key statutory requirements, Listing Requirements and Corporate Governance principles) upon consultation with the Company Secretary.
• To submit relevant letters to BNM and external auditors post the AGM.
• To assist in the preparation of Directors’ Report for submission to the regulator.
• To assist in publication of MNRB’s Annual Report and assist pre and during Annual General Meeting of MNRB Holdings Berhad, when assigned.
• To monitor subordinate to update CCD on latest information for Takaful IKHLAS’s website.
• To review, draft and amending among others the Constitution, Board Charter and Terms of Reference and Policies related to Secretarial, as required.
• To contribute ideas to enhance best practice/good corporate governance by the Board and Management.
• Where opportunities arise, partner with the business/operations to assist with strengthening governance practices.
• Undertake the relevant secretarial, administrative duties and other reasonable and lawful duties as directed from time to time from HOD / immediate supervisor.

ICSA and a member of MAICSA or a degree in Law or Business Studies majoring in Corporate Secretarial or license from Companies Commission of Malaysia

Professional

• GRAD or Associate Member of MAICSA
• Possess Company Secretary License via MIA or LL.B

Experience

• Preferable with at least 8 to 10 years working experience in Company Secretarial Practice in Public Listed Companies or Corporate Secretarial firms handling reinsurance/Retakaful businesses.