Assistant Project Manager

The Coffee Bean & Tea Leaf®; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

The Coffee Bean & Tea Leaf® in Malaysia is seeking an Assistant Manager, Project to support the Director of Design & Construction in managing the overall project delivery, including new cafe openings, revamps, and ad-hoc projects.

Responsibilities include developing cost-effective plans and schedules, site supervision, coordinating with designers and main contractor, liaising with authorities, and ensuring quality policy compliance across all projects.

Qualifications

• Bachelor’s degree in interior architecture and design is required.
• 6+ years of project and design experience in the retail industry.
• Experience in business development is an advantage.
• Proven ability to work in unstructured environments and manage multiple priorities.

Responsibilities

• Develop cost-effective plan and detailed work schedules for project completion.
• Conduct site supervision to ensure timely delivery.
• Liaise with authorities, designers, and main contractor to ensure compliance and permits.
• Coordinate site arrangements and on-site facilities with designers and contractors.
• Ensure quality policy and specifications are met across projects.
• Manage Defect Liability Period coordination and defect rectification as needed.
• Complete administrative tasks as required by Head of Project.

Skills

Interpersonal communication

Organizational skills

Presentation ability

Influence decisions

Multi-priority management

Education

Bachelor's Degree in Interior Architecture and Design

Job description

The Coffee Bean & Tea Leaf is one of the world’s largest independent and privately-owned specialty coffee and tea retailers. In 1963 we opened our very first store in Southern California, and today we have over 1100 cafes in over 20 countries, and our Global Headquarters in Singapore.

The Coffee Bean & Tea Leaf is on an inspiring journey to become the world’s coffee and tea brand. We are united by our passion for connecting people through the daily rituals of coffee and tea-viewing every cup as an opportunity to impact someone’s day.

Our Brew Crew is a diverse team of hard-working optimists with a passion for learning about our craft, the people we serve, and the world around us. We offer the tools, the environment, and the support for you to make your unique contribution and grow as a person.

Passion is contagious, and we’ve got a serious case of it. If you are just as passionate as we are, come join our Brew Crew!

The Coffee Bean & Tea Leaf® is seeking an Assistant Manager, Project in Malaysia. The position holder will assist the Director of Design & Construction in all matters pertaining to the overall project management and development process, including the new cafe opening, cafe revamping and any other ad-hoc project assigned.

Key Responsibilities

In this role, you will:

• Develop a cost-effective plan and detailed work schedules for project completion following a logical pattern for the utilization of resources.
• Conduct site supervision to ensure accurate and timely delivery for all projects.
• Be responsible for proper site administration of construction contracts/drawings and liaise with relevant agencies and statutory bodies related to necessary licenses and permits.
• Be skilled in negotiation to secure the best deal in construction.
• Illustrate and explain to contractors relating specifications, conditions of contracts, and drawings so that to ensure compliance with company quality policy and objectives.
• Plan/coordinate for all site arrangements on-site facilities with designers and main contractor before start-up.
• Work with the various stakeholders to identify the site requirements and plan accordingly.
• Coordination with Consultants on technical drawings for all trades.
• Liaise with designer, contractors, authorities and project consultants on all technical, QA/QC and day-to-day operations to ensure conformance to project quality plan and specifications.
• Ensure work is completed and accepted by Authority prior to CCC.
• Ensure good workmanship provided by contractors, check on any reported non-conformances and corrections to all non-conformances.
• Coordinate with main contractor to manage defect rectification during the Defect Liability Period (DLP) & ensure the defect is resolved within the agreed timeframe.
• Completing other administrative tasks as required by the Head of Project.
• Bachelor's Degree in Interior Architecture and Design.
• 6+ years of project and design experience in the retail industry or a comparable retail environment and experience in business development is an advantage.
• Proven adaptability in unstructured or fluid work environments.
• Proven, effective interpersonal and communication skills, able to present information, influence decisions and work with individuals at all levels of the organization.
• Demonstrated organizational skills, detail-oriented, and able to work independently while managing multiple priorities.

Performance & Rewards

At The Coffee Bean & Tea Leaf, we embrace a high-performance culture that rewards and encourages our values of teamwork, ownership, and respect for one another.