ASSISTANT MANAGER, TENANCY ADMINISTRATION

S P Setia Berhad; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Loans

Dental

Sports (e.g. Gym)

Parking

Staff Purchase Discount & Long Term In

Job summary

S P Setia Berhad in Kuala Lumpur is seeking an Assistant Manager, Tenancy Administration to manage tenancy documentation, coordinate with multiple stakeholders, and maintain accurate records and systems.

You will analyse tenancy data, prepare reports and dashboards, and support management decision-making while ensuring governance compliance. A strong focus on process improvement and accuracy is required.

Qualifications

• Bachelor’s Degree in Real Estate Management, Law, Business Administration or related field.
• 4–6 years of tenancy/contract administration experience or related functions.
• Strong experience in reviewing tenancy agreements and contract documents.

Responsibilities

• Manage and review tenancy documentation including Letters of Offer, Tenancy Agreements, renewals, amendments, and terminations.
• Review contract terms to align with approved commercial terms and identify contractual risks.
• Coordinate with tenants, solicitors, leasing teams, finance teams and internal stakeholders for timely execution of tenancy agreements.
• Monitor tenancy milestones, pre-commencement requirements, payments, renewals, expiries and terminations.
• Maintain accurate tenancy records, trackers, databases and digital filing systems.
• Prepare contract summaries, tenancy reports, dashboards and management presentation slides.
• Analyse tenancy data and provide updates, recommendations and insights for management decisions.
• Prepare draft reports and support monthly and quarterly submissions to Management and Board.
• Support audit, compliance and governance requirements through proper documentation and record management.
• Drive process improvements to enhance efficiency and controls within tenancy administration.

Skills

Analytical skills

Reporting skills

Presentation skills

Stakeholder management

MS Excel

MS PowerPoint

Education

Bachelor’s Degree in Real Estate Management, Law, Business Administration or related

Tools

Microsoft Office

Excel

PowerPoint

Job description

ASSISTANT MANAGER, TENANCY ADMINISTRATION

This role involves managing and reviewing tenancy documentation, coordinating with multiple stakeholders, and maintaining accurate records and systems. You will analyse tenancy data, prepare reports and dashboards, and support management decision-making while ensuring compliance with governance requirements.

Key responsibilities

• Manage and review tenancy documentation including Letters of Offer, Tenancy Agreements, renewals, amendments, and terminations
• Review contract terms to ensure alignment with approved commercial terms and identify potential contractual risks or discrepancies
• Coordinate with tenants, solicitors, leasing teams, finance teams, and internal stakeholders to ensure timely execution of tenancy agreements
• Monitor tenancy milestones, pre-commencement requirements, payments, renewals, expiries, and terminations
• Maintain accurate tenancy records, trackers, databases, and digital filing systems
• Prepare contract summaries, tenancy reports, dashboards, and management presentation slides
• Analyse tenancy data and provide updates, recommendations, and insights to support management decision-making
• Prepare draft reports and provide support for monthly and quarterly submission to Management and Board
• Support audit, compliance, and governance requirements by ensuring proper documentation and record management
• Drive process improvements to enhance efficiency and controls within tenancy administration

About you

• Bachelor's Degree in Real Estate Management, Law, Business Administration, or a related field
• Minimum 4-6 years of experience in tenancy administration, leasing administration, contract administration, or related functions
• Strong experience in reviewing tenancy agreements and legal/commercial contract documentation
• Good understanding of leasing processes, tenancy administration, and property management practices
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint
• Strong analytical, reporting, presentation, and stakeholder management skills
• Meticulous with excellent attention to detail and ability to manage multiple deadlines
• Experience in property development, retail leasing, shopping malls, or commercial real estate environments is preferred

S P Setia has established a strong brand presence in Malaysia as well as overseas, a brand synonymous with quality, reliability and value creation. S P Setia is also at the forefront of branding in the property industry in Malaysia, being the pioneer in coining the renowned LiveLearnWorkPlay concept which is trademarked by the company as well as ECO philosophy in all S P Setia’s developments, making it a highly regarded brand in the industry. Our quality products as well as our sensitivity to our customers' needs and aspirations have also contributed to S P Setia's sterling reputation as a property developer.

A multiple award-winning public listed company, S P Setia ceaselessly strive to produce innovative and quality products not only for Malaysians, but International communities as well. Our well-received products range from Townships to Eco Homes, Luxury Homes, High Rise Residences, Retail & Commercial and Integrated Developments.

S P Setia has established a strong brand presence in Malaysia as well as overseas, a brand synonymous with quality, reliability and value creation. S P Setia is also at the forefront of branding in the property industry in Malaysia, being the pioneer in coining the renowned LiveLearnWorkPlay concept which is trademarked by the company as well as ECO philosophy in all S P Setia’s developments, making it a highly regarded brand in the industry. Our quality products as well as our sensitivity to our customers' needs and aspirations have also contributed to S P Setia's sterling reputation as a property developer.

A multiple award-winning public listed company, S P Setia ceaselessly strive to produce innovative and quality products not only for Malaysians, but International communities as well. Our well-received products range from Townships to Eco Homes, Luxury Homes, High Rise Residences, Retail & Commercial and Integrated Developments.

Perks and benefits

• Medical
• Miscellaneous allowance
• Loans
• Dental
• Sports (e.g. Gym)
• Parking
• Staff Purchase Discount & Long Term Incentive Sche