ASSISTANT, HEALTH INFORMATION MANAGEMENT SYSTEM

KPJ Selangor Specialist Hospital; Seremban; Sur place; MYR 28 000 - 50 000; Plein temps

Résumé du poste

KPJ Selangor Specialist Hospital is seeking a Records & Information Clerk to support medical report processing, EMRA integration, and records filing. The role ensures accuracy, security, and timely response to authorized requests across departments.

Requirements include familiarity with health information systems, at least 2 years of experience, and strong communication skills. Training will cover PHFS and PDPA compliance, with duties including data entry and record prioritization.

Qualifications

• Familiarity with HIMS systems.
• Minimum of 2 years of experience in health information systems.
• Good communication and organisational skills.

Responsabilités

• Assist in handling and processing medical report applications, endorsements and payments.
• Manage retrieval, filing, issuing and receiving of medical records for reports and claims.
• Support medico-legal requirements for release of patient information.
• Ensure integration of hard-copy with EMR for continuity of care.
• Verify accuracy of records and prepare for requests; file and track MRN.
• Prepare and distribute patient medical records for appointments and requests.
• Maintain security and access controls per PHFS Act and PDPA.

Connaissances

Strong communication

Independent work

Critical thinking

Problem solving

Negotiation

Medical record management

Data entry

Medical report preparation

Prioritization under pressure

Leadership and teamwork

Attention to detail

Formation

SPM preferable

Outils

HIMS systems

Description du poste

Job Description:

ORGANIZATIONANDMANAGEMENT

i.Medical Report

• Assist in handling and preparing medical report applications, endorsements, and payments for medical reports and insurance claims.
• Manage the retrieval, filing, issuing, and receiving of medical records related to medical report applications and endorsements.
• Support medico-legal requirements for the release of patient medical information.

ii.Electronic Medical Record Archive (EMRA)

• Ensure all hard-copy medical records are integrated with electronic medical records to maintain patient continuity of care.
• Verify the accuracy of hard-copy medical records and ensure their preparedness for authorized requests.
• File patient medical records from respective services using the Medical Record Number (MRN) system.
• Check the completeness of patient medical records from outpatient and inpatient services on a timely basis.

iii.Library

• Prepare patient medical records for appointments, walk-ins, and authorized requests.
• Manage the distribution and collection of patient medical records on a daily basis.
• Oversee the creation, barcoding, color coding, and documentation of new, volume, and deceased medical records in manual books and the HITS system.
• Monitor the movement, location, and retention of patient medical records at all times.

2) HUMANRESOURCEANDDEVELOPMENT

• Actively participate in new services introduced by the hospital.
• Adhere to Standard People Practice (SPP) and carry out all 5S activities as directed by management.

3) POLICIESANDPROCEDURES

• Ensure strict control of access to records and entry into the unit by authorized personnel only.
• Comply with the PHFS Act 1998 & Regulations 2006, and PDPA Act 2010.
• Manage new, volume, and deceased medical records, including creation, barcoding, color coding, and documentation in manual books and the HITS system.

4) FACILITIESANDEQUIPMENT

• Maintain adequate stock levels of stationery and ensure equipment is in good working condition.
• Report any equipment breakdown promptly.
• Ensure the preparedness of patient medical records for authorized requests.
• Manage both physical and electronic medical records.

5)SAFETY AND QUALITY IMPROVEMENT ACTIVITIES

• Participate actively in all quality improvement activities.
• Carry out duties as stipulated in the Occupational Safety and Health Act Regulations 1994 (OSHA).
• Ensure medical records are checked for completeness on a timely basis.
• Comply with all accreditation standards and regulations.

Job Requirement:

Education:

• Sijil Pelajaran Malaysia (SPM) preferable.

Knowledge andExperiences:

• Familiarity with HIMS systems.
• Minimum of2years of experience in managing health information systems.

Skills &Competencies:

Special skills required

• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledgeable and committed to job responsibilities.
• Critical thinking, problem-solving, and negotiation skills.
• Familiarity with medical record management, data entry, and medical report preparation.
• Ability to manage and prioritize tasks effectively under pressure

Personal attributes

• Good leadership, interpersonal, and communication skills.
• High integrity, patience, and attention to detail.
• Willingness to work scheduled hours, shifts, weekends, public holidays, and during emergencies.