Assistance Finance Manager
Anima Vitae Point Sdn Bhd
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Benefits offered by this job
Job summary
Anima Vitae Point Sdn Bhd in Malaysia seeks an Assistant Finance Manager to lead day-to-day accounting, cash-flow management and financial reporting in a fast-paced SME animation environment.
The role collaborates with the CFO, producers and department heads to monitor costs, manage working capital and deliver timely insights for management decisions.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration or a related discipline.
- 4–5 years of relevant accounting or finance experience.
- Experience in cash-flow forecasting, budgeting, financial reporting, variance analysis and audit preparation.
- Knowledge of Malaysian accounting, tax, payroll and statutory requirements.
- Strong spreadsheet skills and proficiency with accounting software.
Responsibilities
- Manage full accounting and finance operations, including general ledger, payables, receivables, fixed assets and month-end closing.
- Oversee cash-flow forecasting, working capital management and banking relations.
- Prepare monthly and annual financial statements and management reports.
- Coordinate budgeting and forecasting processes with department heads.
- Track project costs, revenue recognition and profitability for production projects.
- Oversee payroll, supplier invoices and compliance with statutory requirements.
- Develop and maintain internal controls and process improvements.
- Lead and coach finance staff for accuracy and timeliness.
- Provide practical financial guidance to production teams and management.
Skills
Education
Tools
Job description
The Assistant Finance Manager is responsible for the company’s day-to-day accounting and finance operations, cash-flow management, budgeting, project costing, financial reporting, statutory compliance and internal controls.
Working in a fast-paced SME animation environment, the Assistant Finance Manager will collaborate closely with the CFO, producers, project managers and department heads. The role requires a hands‑on finance professional who can maintain accurate financial records, monitor production costs, manage working capital and provide timely financial insights to support management decisions.
Manage the full set of accounts, including general ledger, accounts payable, accounts receivable, fixed assets, accruals, prepayments and bank reconciliations.
Ensure all financial transactions are accurately recorded, appropriately supported, authorised and allocated to the correct accounting period, department and production project.
Review journal entries, invoices, payment vouchers, staff claims, production expenses, petty cash and corporate-card transactions.
Maintain the chart of accounts, accounting records, fixed-asset register and supporting documentation.
Manage month-end and year-end closing processes and ensure deadlines are met.
Review balance-sheet reconciliations and resolve outstanding or unusual items promptly.
Supervise and coach the Junior Finance Executive staff and ensure work is accurate, complete and timely. Support the Junior Finance Executive’s professional development through regular feedback, practical training. Encourage ownership, problem‑solving and continuous improvement.
Prepare and maintain rolling weekly, monthly and annual cash-flow forecasts.
Monitor daily bank balances, customer receipts, payroll, supplier payments, production expenses, taxes and other commitments.
Compare actual cash movements against forecasts and explain significant variances.
Identify potential cash shortages or funding requirements and elevate them promptly to the CFO.
Recommend the timing and prioritisation of payments based on available cash, due dates and operational requirements.
Monitor accounts-receivable and accounts-payable ageing to improve working‑capital efficiency.
Coordinate with project managers and producers to forecast production‑related cash requirements.
Support the CFO in managing banking facilities, cash reserves, financing arrangements and relationships with financial institutions.
Prepare accurate monthly and annual financial statements in accordance with applicable accounting standards and company policies.
Produce monthly management accounts, including the income statement, balance sheet, cash-flow statement and supporting schedules.
Prepare comparisons of actual results against budget, forecast and prior periods.
Analyse and explain significant movements in revenue, gross profit, production costs, operating expenses, cash flow, receivables and payables.
Develop clear financial reports and dashboards for the CFO and management team.
Report performance by project, client, department or revenue stream where applicable.
Provide ad hoc analysis to support management decisions, business planning and commercial negotiations.
Coordinate the annual budgeting process under the CFO’s direction.
Work with department heads, producers and project managers to prepare realistic departmental and production budgets.
Consolidate approved budgets into the company’s overall financial plan.
Prepare periodic forecasts based on updated project schedules, confirmed contracts, sales pipelines and operating assumptions.
Monitor actual expenditure against approved budgets and highlight potential overspending or financial risks.
Prepare scenario and sensitivity analyses covering changes in revenue, production schedules, staffing levels, project costs and customer‑payment timing.
Support the CFO in preparing longer‑term business plans and financial projections.
Establish appropriate project codes, budgets and cost‑tracking structures for animation and creative‑production projects.
Monitor approved budgets, committed costs, actual expenditure, cost to complete, billing status and projected profitability.
Work closely with producers and project managers to ensure that costs are captured accurately and promptly.
Monitor project milestones, contractual billing schedules, upfront customer collections, advances, retentions and final payments.
Ensure customer invoices are issued promptly when contractual milestones are achieved.
Review work in progress, deferred revenue, accrued income and revenue recognition for each project.
Identify project cost overruns, scope changes, delayed milestones and unplanned resource requirements.
Prepare project profitability and production‑cost reports for the CFO and production leadership.
Conduct post‑project financial reviews and use the findings to improve future budgets, quotations and pricing decisions.
Oversee customer invoicing, receipt allocation, credit control and collection of overdue balances.
Investigate disputed, delayed or rejected invoices and coordinate their resolution with the relevant teams.
Review supplier invoices and ensure they are matched to approved purchase orders, contracts or other supporting documents.
Prepare supplier‑payment schedules and ensure payments comply with the company’s approval matrix.
Monitor advance payments, advances and prepayments made to suppliers, freelancers and production partners.
Review monthly payroll information and coordinate with Human Resources or the payroll provider.
Ensure salaries, allowances, deductions, claims and statutory contributions are accurately processed.
Reconcile payroll records to the general ledger and allocate employee costs to the appropriate departments and projects.
Ensure compliance with applicable Malaysian accounting, tax and statutory requirements.
Coordinate corporate income‑tax computations, estimates and submissions with the company’s tax advisers.
Manage applicable Sales and Service Tax, withholding tax and electronic‑invoicing requirements.
Ensure timely submission of EPF, SOCSO, EIS, PCB and other statutory obligations.
Maintain records required under applicable laws and regulations.
Lead the preparation of schedules and supporting documents for the annual statutory audit.
Act as the main day‑to‑day contact for external auditors and coordinate the timely resolution of audit queries.
Liaise with tax agents, the company secretary, bankers, insurers and other professional advisers.
Monitor regulatory changes and advise the CFO of their potential financial or operational impact.
Develop and maintain effective finance policies, procedures and internal controls.
Enforce appropriate segregation of duties and the company’s financial authority and approval matrix.
Ensure adequate controls over purchasing, payments, payroll, revenue, cash, fixed assets and project expenditure.
Identify unusual, duplicate or potentially fraudulent transactions and elevate concerns promptly.
Review finance processes regularly to identify control gaps, inefficiencies and opportunities for automation.
Improve month‑end closing, cash‑flow forecasting, reconciliation, budgeting, project‑costing and reporting processes.
Maintain appropriate user‑access controls within accounting, banking and payment systems.
Develop standard templates and procedures for production budgets, project‑costing and profitability reporting.
Support the implementation or improvement of accounting, payroll, expense‑management and reporting systems.
Lead, coach and develop finance team members, setting clear responsibilities and performance expectations.
Provide practical financial guidance to production teams, project managers and department heads.
Promote timely submission of invoices, claims, purchase requests, project forecasts and budget updates.
Support the CFO in evaluating new projects, customers, partnerships and investments.
Review project proposals, quotations and pricing models to ensure that costs, margins, contingencies and cash‑flow requirements have been properly considered.
Assist with the financial review of customer and supplier contracts, including payment terms, foreign‑currency exposure and commercial commitments.
Escalate significant financial, operational, compliance or control issues to the CFO.
Deputise for the CFO on routine operational finance matters when required.
Bachelor’s degree in Accounting, Finance, Business Administration or a related discipline.
At least four to five years of relevant accounting or finance experience, including hands‑on experience managing a full set of accounts.
Experience in cash‑flow forecasting, budgeting, financial reporting, variance analysis and audit preparation.
Sound knowledge of applicable Malaysian accounting, tax, payroll and statutory requirements.
Strong spreadsheet skills and proficiency with accounting software.
Strong analytical, organisational and problem‑solving abilities.
Ability to communicate financial information clearly to non‑finance colleagues.
Ability to work independently, manage competing priorities and meet deadlines in a fast‑moving SME environment.
High standards of integrity, confidentiality and professional judgement.
A recognised professional accounting qualification, or progress toward one, such as ACCA, CIMA, CPA, ICAEW or equivalent.
Experience in animation, media, creative production, gaming, advertising or another project‑based industry.
Experience with production budgeting, project accounting, work‑in‑progress accounting and milestone‑based revenue recognition.
Previous experience supervising finance staff or outsourced accounting providers.
Exposure to government grants, production incentives, licensing arrangements, foreign‑currency transactions or overseas suppliers.
- Medical Weekly group badminton/futsal session
- Company Tri
Anima Vitae Point Sdn Bhd (Anima Point) is a 3D animation studio. The studio was founded in Summer 2013. We aim to recruit a core team filled with fresh, fun and passionate personnels, who strive to reach beyond the horizon.
We have kickstarted our exciting journey with 3D animated feature and some animated commercials. Later we continued with 3D animated series - Stella Angry Birds and other high profile projects. We are eager to see what new adventures awaits us in the future!
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