AR/AP Specialist — Reconciliations & Cash Flow

TREC HOLDINGS SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

TREC Holdings Sdn Bhd in Kuala Lumpur is seeking an Accounts Receivable Executive to manage invoicing, collections, and reconciliation processes. You will maintain tenant and supplier accounts, prepare aging analyses, and ensure timely payments while upholding internal controls and statutory requirements.

The role requires attention to detail, strong communication, and proficiency in accounting systems and online banking platforms.

Qualifications

• Experience in accounts receivable, accounts payable, bank reconciliation and general accounting.
• Strong attention to detail and accuracy when processing financial transactions and maintaining accounting records.
• Good understanding of invoice processing, payment controls, reconciliations, ageing reports and month-end procedures.

Responsibilities

• Prepare and issue invoices, debit notes, credit notes and official receipts accurately and on a timely basis.
• Monitor tenant rental, service charges, utilities, parking fees, levies and other outstanding payments.
• Maintain and update tenant accounts and accounts receivable records.
• Conduct monthly debtor ageing analysis and identify overdue accounts.
• Follow up with tenants and customers on outstanding payments through emails, telephone calls and written reminders.
• Prepare statements of accounts and outstanding debt reports for management review.
• Reconcile tenant accounts against bank receipts and payment records.
• Monitor security deposits, rental deposits and other refundable balances.
• Highlight overdue accounts, payment discrepancies and potential bad debts to management.
• Assist in preparing monthly collection reports and cash flow forecasts.
• Verify supplier invoices, payment requests, purchase orders and supporting documents before processing.
• Ensure all invoices are properly approved in accordance with the company's approval matrix.
• Prepare payment vouchers and process payments through online banking or other approved payment channels.
• Monitor supplier payment schedules and ensure timely settlement of approved invoices.
• Maintain accurate supplier accounts and payment records.
• Reconcile supplier statements against the company's accounts.
• Verify outstanding invoices, duplicate billing and discrepancies before payment.
• Monitor recurring expenses, utilities, maintenance contracts and service provider payments.
• Ensure proper documentation and filing of invoices, receipts and payment vouchers.
• Prepare accounts payable ageing reports and outstanding payment schedules.
• Perform monthly bank reconciliations and investigate discrepancies.
• Ensure all receipts and payments are accurately recorded in the accounting system.
• Assist in month-end closing and preparation of management accounts.
• Maintain proper accounting records and supporting documentation.
• Assist with audit schedules, tax submissions and statutory requirements.
• Ensure compliance with accounting standards and internal financial procedures.
• Ensure all financial transactions are supported by valid documentation and proper approvals.
• Prevent unauthorised payments, duplicate invoices and incorrect billing.
• Maintain confidentiality of company financial information.
• Ensure compliance with company financial policies and procedures.
• Identify weaknesses in accounts receivable and accounts payable processes and recommend improvements.
• Ensure all accounting records are updated and ready for audit inspection.

Skills

Accounts receivable

Accounts payable

Bank reconciliation

General accounting

Internal controls

Compliance

Microsoft Office

Online banking platforms

Tools

Accounting systems

Job description

TREC Holdings Sdn Bhd in Kuala Lumpur is seeking an Accounts Receivable Executive to manage invoicing, collections, and reconciliation processes. You will maintain tenant and supplier accounts, prepare aging analyses, and ensure timely payments while upholding internal controls and statutory requirements.

The role requires attention to detail, strong communication, and proficiency in accounting systems and online banking platforms.