AP T&E Specialist

Wilhelmsen group; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Benefits offered by this job

5-days work week

Hybrid work model

Job summary

Wilhelmsen group in Kuala Lumpur, Malaysia, seeks an AP T&E Specialist to manage travel and expense claims with accuracy and efficiency. You will validate receipts, ensure compliance with policies, and resolve discrepancies while supporting audits and month-end processes.

Based at the KL office, you will report to Finance TL P2P T&E. The role offers a hybrid work arrangement and opportunities to improve processes in a global maritime services environment.

Qualifications

• Bachelor's degree preferably in Accounting or Finance.
• 2-5 years experience in finance accounting and reporting.
• Previous T&E experience in a similar environment is advantageous.
• Computer literacy in Excel, Word and enterprise systems (IFS, SAP, Oracle).
• Excellent English skills, written and verbal.
• High accountability, accuracy and efficiency.
• Multitasking capability.

Responsibilities

• Reviewing and processing travel and expense claims with accuracy and efficiency.
• Validating receipts, supporting docs, approvals and policies.
• Investigating discrepancies and providing timely T&E support.
• Reconciling corporate card transactions and expense reports.
• Supporting month-end close activities including T&E reporting and analysis.
• Maintaining documentation and assisting with audits and process improvements.

Skills

Team collaboration

Communication

Cultural awareness

Customer focus

Stakeholder management

Attention to detail

Multitasking

Analytical skills

Time management

Problem solving

Education

Bachelor's degree in Accounting or Finance

Tools

Excel

Word

IFS

SAP

Oracle

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen is a global maritime industry group founded in 1861. We have the biggest maritime network in the world, with a presence in over 540 offices globally. Our mission is to shape the maritime industry by delivering innovation, sustainability and unparalleled customer experiences to enable global trade and a more sustainable future. We serve over half of the worldwide merchant fleet with products and services, and supply crew and technical management for some of the most complex vessels in the world.

Global Business Services (GBS) is an in-house service provider specializing in HR, Finance and Technology for Wilhelmsen - providing high quality, scalable, reliable solutions that drive efficiency, enhance customer experience andcost-efficient business support services

Job title

AP T&E Specialist

Who we are looking for

We are seeking a detail-oriented and proactive professional who is passionate about delivering accurate and efficient Travel & Expense (T&E) support. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and is committed to ensuring compliance with company policies and financial controls.

Who you will report to

The position reports to Finance TL P2P T&E.

What you will work on

• Reviewing and processing employee travel and expense claims with accuracy and efficiency.
• Validating receipts, supporting documentation, approvals, and adherence to company policies.
• Investigating and resolving expense discrepancies while providing timely support to employees on T&E-related queries.
• Reconciling corporate card transactions and expense reports to ensure accurate financial records.
• Supporting month-end close activities, including T&E reporting and analysis.
• Maintaining accurate documentation and records while assisting with audits and continuous process improvement initiatives.

Qualifications you have for this role

• Bachelor's degree preferably in Accounting or Finance
• 2-5 experience in finance accounting and reporting
• Previous experience in a similar T&E environment within an organisation or SSC/BPO environment is advantageous
• Computer literacy - Excel, Word and other large enterprise systems advantageous (e.g. IFS, SAP, Oracle etc.)
• Excellent English skills required, written and verbal.
• High level of accountability, accuracy, and efficiency
• Multitasking

Skills & Competencies you have for this role

• Excellent collaboration, communication skills and cultural awareness
• Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals
• Ability to build good relationships with different stakeholders
• Attentive to detail and deadlines
• Structured and well-organised
• Ability to resolve problems and deal with high volume transactions
• Analytical skills
• Sharp judgment
• Ability to multi-task and prioritize
• Previous experience in migration process and/or system implementation is adantageous

Location

The position will be based in Kuala Lumpur office located at KL Sentral which is a strategic work location with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as easy to get to go by public transportation.

What we offer

• 5-days work week including complying with Malaysia's Public Holiday
• International work environment and culture
• Great learning and development opportunities
• Hybrid working arrangement (3 days in the office, 2 days remotely)

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.