Analyst, Expense Management

SMBC SSC Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Sumitomo Mitsui Banking Corporation (SMBC) Malaysia invites applications for an experienced AP/Expense Management professional. You will process payment requests, verify invoices and staff claims, and ensure correct accounting entries in GL/NA.

The role includes budget monitoring, monthly reporting, and timely vendor payments in a dynamic shared services environment. The successful candidate will have a minimum 2 years in expense management or AP, with ERP proficiency and good communication

Qualifications

• Bachelor's degree or professional qualifications in Accounting, Administration and/or Banking.
• Minimum 2 years of experience in expense management or similar accounts payable function.
• Preferably in banking industry or Shared Service Center; backend/front-end ERP knowledge is a plus.
• Basic knowledge of statutory requirements and withholding tax treatment.
• Strong communication and ability to prioritize workload under tight deadlines.

Responsibilities

• Process and authorize payment requests (invoices and staff claims) accurately and timely.
• Check invoices, expenses, and claims in the system and ensure correct coding.
• Monitor budget usage and prepare monthly budget reports by the first week of the month.
• Reconcile accounts receivable and ensure timely billing and collections.
• Maintain accounting records for all payment transactions and ensure filing by batch.

Skills

Accounts Payable

Budgeting

ERP Systems

Communication Skills

Education

Bachelor's degree in Accounting/Finance

Tools

ERP software

Job description

To ensure all expense management transactions are processed accurately and timely in full compliance with Bank's established rules, procedures and Service Level Agreement in cost effective and efficient manner.

Key Responsibilities

Expenditure Payment System

Ensure all payment requests (invoice and staff claim reimbursement are authorized and approved).

Check all approved invoices/ expenses/ claims in the system.

Ensure Profit & Loss (PL)/ Natural Account (NA)/ code and narration are being input correctly.

Ensure sufficient budget available before payment processing.

Check generated expenditure summary certificate for approval.

Check export data entries from system for remittance team for GIRO processing.

Coordinate payment via GIRO/Swift or others payment facilities.

Budget monitoring/administration

Review daily budget monitoring and budget/movement transfer as at when available budget reaches threshold amount.

Prepare monthly budget report by first week of the month.

Account Payable monitor payment processing turnover time (within 10 working days)

Timely make payment to suppliers, vendors, and landlords.

Timely reimburse for staff claims.

To keep/ update accounting records for all payments transactions.

To act as approver for identified low value transactions.

Account Receivable

Check draft invoices/ debit notes for accounts receivable transactions.

Maintains and reconciles accounts receivable reports by monthly basis.

Report of accounts that are in arrears and analyses of amount outstanding (if any) by monthly basis.

Responsible for customer billing including preparation, delivery and responding to resulting queries.

Fixed asset record handling

Daily SWIFT operation processing.

Fixed asset registration, disposal & transfer booking & conduct annual inspection.

Fixed asset reconciliation by monthly basis.

Others

To perform other duties as assigned by the supervisor.

To relief or cover duties of staff members in the department in his/her absence.

Ensure paid invoices, entries posting supporting are filed accordingly to batch number on monthly basis.

To perform/ lead drills exercise & UAT tests.

To perform the processing role based on the operation needs.

Project management.

Ensure timely escalation to Supervisor/Management in case of any issues such as unable to complete critical payment or report within turnaround time etc.

Job Requirements.

Bachelor's degree or Professional qualifications in Accounting, Administration and/or Banking.

Minimum 2 years of experience in expense management or similar accounts payable function.

Preferably in banking industry or Shared Service Center with good understanding of backend/ front-end ERP accounting system will be added advantage.

Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment.

Good communication and interpersonal skills.

Ability to effectively prioritize workload to meet tight deadlines and work objectives.

Proficiency with Microsoft applications.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

Which of the following types of qualifications do you have? Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary?

Sumitomo Mitsui Banking Corporation (SMBC) operates globally with extensive overseas branches that offers a broad range of financial services. Due to its incorporation of a wholly owned subsidiary in Malaysia, SMBC is now inviting you to be part of its talent pool where you can grow with us. This is indeed a good opportunity for you to chart your career collaboratively with SMBC to greater heights.

Sumitomo Mitsui Banking Corporation (SMBC) operates globally with extensive overseas branches that offers a broad range of financial services. Due to its incorporation of a wholly owned subsidiary in Malaysia, SMBC is now inviting you to be part of its talent pool where you can grow with us. This is indeed a good opportunity for you to chart your career collaboratively with SMBC to greater heights.

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