ADMINISTRATIVE SUPPORT V

TE Connectivity; George Town; On-site; MYR 60,000 - 100,000; Full time

Job summary

TE Connectivity is seeking an experienced Administrative Manager to oversee major administrative procedures, policy development, and facilities coordination. You will mentor the admin team, manage budgets, and ensure compliance with security and procurement policies.

The role involves cross-functional collaboration with various departments to align processes with corporate strategies, maintain records, and coordinate with security and facilities teams. Local experience in Penang is valued.

Qualifications

• Over 6 years of related admin experience.
• Experience leading an administrative team and budget management.
• Strong policy development and process improvement skills.
• Ability to coordinate with security and facilities teams.

Responsibilities

• Maintain rapport with stakeholders and update administrative policies.
• Collaborate cross-functionally to align processes with corporate goals.
• Evaluate and improve administrative systems and document best practices.
• Provide support to major admin activities and manage the admin team.
• Handle document filing and records management.
• Coordinate purchase requests in SAP and related systems.
• Follow up on purchase orders and goods receipt for invoicing.
• Manage meeting rooms and visitor registrations.
• Coordinate office supplies and general office operations.

Skills

Administrative leadership

Cross-functional collaboration

Policy development

Tools

SAP

Snow system

Job description

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

Engages with development and mentorship in major administrative procedures and activities and ensures organizational goals are achieved while upholding the best practices.

Job Requirements

• Maintaining rapport with key stakeholders and providing suggestions in developing and updating administrative policies, procedures, and guidelines to guide employee actions.
• Collaborating cross-functionally to understand their needs and interdependencies and aligning administrative processes with corporate strategies and goals.
• Evaluating existing administrative systems and processes, making necessary improvements, and developing best practices documentation.
• Providing support and guidance on major administrative activities and procedures; managing the administrative team and associated budget.
• Document filing and records management
• Preparation and Support of overall facility issuance of Purchase request (Raise PR) in SAP & Snow system
• Follow up on issuance of Purchase Orders
• Preparation and follow up of Good Receive (GR) to warehouse for invoice and payment processing
• Meeting room bookings
• Visitor management
• Coordination of office supplies and stationery
• General office coordination and support

Security Perspective, Administrative Support Can Include

• Managing employee and contractor access requests.
• Processing access card issuance, replacement, and termination.
• Maintaining security records and documentation.
• Coordinating visitor registration and access approvals.
• Scheduling security training and awareness programs.
• Tracking incident reports and corrective actions.
• Supporting security audits and compliance documentation.
• Managing security-related correspondence and reports.
• Coordinating with vendors for security systems and services.
• Maintaining databases for badges, keys, and access permissions.

What your background should look like,

• Typically requires more than 6 years or more of related work experience field or equivalent.

Competencies

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork