Administrative Operations Specialist

Asian Forum of Parliamentarians on Population and Development Global; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Job summary

Asian Forum of Parliamentarians on Population and Development Global seeks an Administration Officer to coordinate day-to-day office operations and HR support for its Kuala Lumpur Secretariat. The role works closely with the Executive Director and Senior Accounts Specialist to maintain records, procurement documentation, travel and meeting logistics, and institutional files.

You should hold a Diploma or Bachelor’s in Business Admin, Office Management or HR, with 4–5 years of relevant experience.

Qualifications

• 4–5 years of relevant administration or office operations experience.
• Excellent organisational skills and attention to detail.
• Proficiency in Microsoft Office and shared document systems.
• Good written and verbal communication and stakeholder coordination.

Responsibilities

• Coordinate day-to-day office administration, correspondence, supplies and service providers.
• Maintain office calendars, contact lists, filing systems, contracts and records.
• Prepare routine letters, memos, notices and other documents.
• Monitor maintenance, equipment and service requests and follow up on completion.
• Maintain confidential personnel files, attendance and leave records.

Skills

Organization skills

Communication skills

MS Office

Document management

Stakeholder coordination

Education

BA/BS in Admin

Tools

Microsoft Office

Shared document systems

Job description

Asian Forum of Parliamentarians on Population and Development Global seeks an Administration Officer to coordinate day-to-day office operations and HR support for its Kuala Lumpur Secretariat. The role works closely with the Executive Director and Senior Accounts Specialist to maintain records, procurement documentation, travel and meeting logistics, and institutional files.

You should hold a Diploma or Bachelor’s in Business Admin, Office Management or HR, with 4–5 years of relevant experience.