Administrative Manager

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 50,000 - 75,000; Full time

Job summary

MR D.I.Y. is seeking an experienced accounting/administrative professional to manage invoices, POs, and expenses. The role involves recording vendor costs, verifying staff claims, and reconciling bank and petty cash in a fast-paced retail environment in Malaysia.

You will maintain accurate records, prepare monthly expense summaries, and support management with financial data and compliance.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, or Business Administration.
• Minimum 5 years of relevant experience in administration, bookkeeping, accounts assistance, or similar roles, with basic accounts payable experience.
• Proficient in Microsoft Excel, including formulas and basic Pivot Tables.
• High attention to detail, strong numerical accuracy, good organizational skills, and ability to manage tasks independently.

Responsibilities

• Invoice & PO Management: Match purchase orders (POs), supplier invoices, and delivery orders (DOs), and maintain proper filing and records.
• Expense Verification: Review staff claims and receipts against company expense policies to ensure accuracy and compliance before approval.
• Cost Recording: Record daily vendor bills, receipts, and routine operational expenses accurately in the accounting system.
• Expense Summaries: Prepare monthly expense summaries and basic cost breakdowns for management review.
• Account Reconciliation: Perform routine bank, credit card, and petty cash reconciliations to ensure balances are accurate and match internal records.

Skills

Attention to detail

Numerical accuracy

Independent work

Education

Diploma in Accounting

Bachelor's Degree in Accounting

Bachelor's Degree in Finance

Tools

Microsoft Excel

Pivot Tables

Job description

Key Responsibilities

• Invoice & PO Management: Match purchase orders (POs), supplier invoices, and delivery orders (DOs), and maintain proper filing and records.
• Expense Verification: Review staff claims and receipts against company expense policies to ensure accuracy and compliance before approval.
• Cost Recording: Record daily vendor bills, receipts, and routine operational expenses accurately in the accounting system.
• Expense Summaries: Prepare monthly expense summaries and basic cost breakdowns for management review.
• Account Reconciliation: Perform routine bank, credit card, and petty cash reconciliations to ensure balances are accurate and match internal records.

Experience & Qualifications

• Education: Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or an equivalent qualification.
• Work Experience: Minimum 5 years of relevant experience in administration, bookkeeping, accounts assistance, or similar roles, with experience in basic accounts payable.
• Technical Skills: Proficient in Microsoft Excel, including formulas and basic Pivot Tables.
• Attributes: High attention to detail, strong numerical accuracy, good organizational skills, and ability to manage tasks independently.

MR D.I.Y. is a home-grown enterprise with over 1,300 stores across Malaysia and Brunei. The home improvement retailer has dedicated to make a positive difference in the lives of its valued customers by offering convenience at all its stores nationwide and online at mrdiy.com.my

All MR. D.I.Y. stores are managed directly and the retailer often works in collaboration with owners of shopfront properties or owners of malls. MR. D.I.Y. stores offer a wide selection of SKUs across five major categories, namely hardware; household and furnishing; electrical; stationery and sports equipment products; and others (comprising toys, car accessories, jewellery, cosmetics, food and beverage items, as well as health and personal care).

The Company strives to put its customers first by operating an innovative business that is flexible when it comes to providing a wide variety of products, good quality and value-for-money, holding true to the Company’s motto of “Always Low Prices”.