Administrative Assistant

Net2Source Inc.; Penang; On-site; MYR 100,000 - 150,000; Part time

Job summary

A dynamic support services company in Penang is seeking an Administrative Assistant to perform various administrative tasks, support executives, and manage office logistics. The ideal candidate should excel in organization, communication, and multitasking. Responsibilities include organizing meetings, planning events, and maintaining inventory. This role offers the opportunity to thrive in a supportive work environment.

Responsibilities

• Perform various administrative, organizational, financial, and operational activities.
• Support executives and organize meeting schedules.
• Plan events and manage office supplies.

Job description

Role: Administrative Assistant

Job Type: Contract

Location: Penang, Malaysia

Job Description:

• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.
• Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.
• Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.
• Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.
• Provides professional communication via phone, e-mail, and mail.
• Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems.
• Prepares communications, such as memos, emails, invoices, reports and other correspondence.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Provides real-time scheduling support by booking appointments and preventing conflicts.
• Manages calendars, travel arrangements and expense reporting.