ADMINISTRATION EXECUTIVE (BASED IN KUALA LUMPUR)

MCKILP Development Sdn. Bhd.; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Job summary

MCKILP Development Sdn. Bhd. is seeking a reliable Office Administrator in Kuala Lumpur to handle routine administrative tasks and support staff with travel, vendor coordination, and correspondence.

You will coordinate with building management, manage office supplies, and assist in organizing company events and activities to ensure smooth daily operations.

Responsibilities

• Assist with travel arrangements (flight ticket/ hotel/ transport, etc.) for office staff, managers and upper management.
• Liaise with the team and prepare for corporate hampers/gifts arrangement.
• Coordinating for office activities/ event such as CNY lion dance, annual dinner, birthday party, etc.
• Liaise with building management on maintenance matters, safety issue and coordinate repair issue.
• Handling of office supplies (refreshments/ papers/ stationeries/ Staff & Workers T‑Shirt/ Safety Vest/ Safety Helmet, etc.) and place orders when necessary.
• Manage general office and administration matters such as office maintenance (aircond, lightings, furniture and fixtures, office equipment, stationeries etc.)
• Monitor work of external vendors such as daily cleaning services, pest control and plant maintenance.
• Updating phone list in timely manner.
• Monitor incoming and outgoing correspondence; receive and sign for correspondences/ parcels from courier and deliver to recipient.
• Maintain filing, responding to emails and preparing documents/ letters.
• Liaise with Company Driver on all the transport arrangement.

Job description

1. Assist with travel arrangements (flight ticket/ hotel/ transport, etc.) for office staff, managers and upper management.

2. Liaise with the team and prepare for corporate hampers/gifts arrangement.

3. Coordinating for office activities/ event such as CNY lion dance, annual dinner, birthday party, etc.

4. Liaise with building management on maintenance matters, safety issue and coordinate repair issue.

5. Handling of office supplies (office refreshment/ papers/ stationeries/ Staff & Workers T-Shirt/ Safety Vest/ Safety Helmet, etc.) and place orders when necessary.

6. Manage general office and administration matters such as office maintenance (aircond, lightings, furniture and fixtures, office equipment, stationeries etc.)

7. To monitor work of external vendors such as daily cleaning services, pest control and plant maintenance.

8. Updating phone list in timely manner.

9. Monitor incoming and outgoing correspondence; receive and sign for correspondences/ parcels from courier and deliver to recipient.

10. Maintain filing, responding to emails and preparing documents/ letters.

11. Liaise with Company Driver on all the transport arrangement.