Admin Frame Assistant

RT 1994 OPTICAL SDN BHD; West Coast Division; On-site; MYR 36,000 - 60,000; Full time

Job summary

RT 1994 OPTICAL SDN BHD is seeking an organized inventory/administrative assistant to maintain records for optical frames, verify deliveries, and ensure accurate labeling. The role supports stock control, audits, and inter-branch transfers in a fast-paced retail setting.

Responsibilities include preparing DO/PO/invoices, coordinating with sales for frame availability, and maintaining orderly filing. Candidates should have appropriate diplomas or related coursework and experience in optical

Qualifications

• SPM/STPM/diploma or equivalent required; post-secondary coursework in optical science or healthcare administration preferred.

Responsibilities

• Maintain and update records of all optical frames (incoming, outgoing, transfers).
• Assist in receiving, checking, and verifying frame deliveries from suppliers.
• Ensure all frames are properly labelled, tagged, and recorded in the system.
• Monitor stock levels and highlight low or slow-moving items to management.
• Support stock counts, audits, and reconciliation of discrepancies.
• Prepare Delivery Orders (DO), Purchase Orders (PO), and invoices.
• Coordinate with sales team to ensure display availability.
• Organize and maintain filing system for frame-related documents.
• Assist in inter-branch stock transfers and logistics coordination.

Skills

Attention to detail

Data entry accuracy

Multitasking

Education

Diploma or equivalent

Post-secondary coursework in optical science/healthcare administration

Tools

MS Office

Practice management systems

Job description

Maintain and update records of all optical frames (incoming, outgoing, transfers).

Assist in receiving, checking, and verifying frame deliveries from suppliers.

Ensure all frames are properly labelled, tagged, and recorded in the system.

Monitor stock levels and highlight low or slow-moving items to management.

Support stock counts, audits, and reconciliation of discrepancies.

Prepare documentation such as Delivery Orders (DO), Purchase Orders (PO), and invoices.

Coordinate with sales team to ensure availability of frames on display.

Organize and maintain filing system for frame-related documents.

Assist in inter-branch stock transfers and logistics coordination.

Requirements:

SPM, STPM, Diploma or equivalent required; post-secondary coursework in optical science or healthcare administration preferred.

Prior experience in optical retail, optometry, or healthcare administration strongly preferred.

Familiarity with spectacle lens types, materials, coatings, and basic optical terminology.

Proficiency with practice management systems and standard office software.

Strong attention to detail and accuracy in data entry.

Ability to manage multiple priorities in a fast-paced retail environment.