Admin Executive

J&T Express; Kuala Lumpur; On-site; MYR 42,000 - 72,000; Full time

Job summary

Jora Malaysia is seeking an experienced events coordinator responsible for planning, organizing, and executing company meetings, events, and corporate projects in Kuala Lumpur. You will develop timelines and budgets, coordinate venue setup, manage vendors, and ensure smooth on-site delivery.

The role requires strong communication with internal teams and external partners, VIP reception duties, and comprehensive administrative support for corporate events in a fast-paced environment.

Qualifications

• Diploma or Bachelor’s degree or above; candidates with a background in Business Administration, Event Management, Hotel Management, Marketing, or related fields are preferred.
• 2–5 years of experience in conference/meeting management, event planning, administrative management, or related fields.
• Detail-oriented, responsible, and equipped with strong execution and time management skills.
• Good communication and coordination skills, with the ability to maintain effective working relationships with different departments and suppliers/vendors.
• Creative and innovative thinker, with the ability to propose event improvement ideas and execution plans.

Responsibilities

• Responsible for the overall planning, organization, coordination, and execution of various company meetings, events, and corporate projects.
• Develop event plans, timelines, and budgets, and ensure activities are completed smoothly according to plan.
• Coordinate on-site event execution, including venue setup, program arrangements, material preparation, vendor coordination, and on-site management.
• Maintain effective communication with internal departments and external vendors to ensure efficient execution of all tasks.
• Responsible for VIP reception, business meetings, and administrative support for corporate events.

Skills

Event planning

Budget management

Vendor coordination

Time management

Communication

Education

Bachelor's degree in Business Administration or related fields

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsible for the overall planning, organization, coordination, and execution of various company meetings, events, and corporate projects.

Develop event plans, timelines, and budgets, and ensure activities are completed smoothly according to plan.

Coordinate on-site event execution, including venue setup, program arrangements, material preparation, vendor coordination, and on-site management.

Maintain effective communication with internal departments and external vendors to ensure efficient execution of all tasks.

Responsible for VIP reception, business meetings, and administrative support for corporate events.

Follow up on event procurement, expense applications, payment processes, and related document management.

Collect event feedback, prepare event summaries, and continuously optimize event execution processes.

Manage office administrative expenses, including utilities, internet, and other daily operating expenses,.

Coordinate administrative needs across regional offices and provide efficient administrative support services.

Regularly compile and analyze administrative expense data to assist the department in budget control and cost optimization.

Requirements:

• Diploma or Bachelor’s degree or above; candidates with a background in Business Administration, Event Management, Hotel Management, Marketing, or related fields are preferred.
• 2–5 years of experience in conference/meeting management, event planning, administrative management, or related fields.
• Detail-oriented, responsible, and equipped with strong execution and time management skills.
• Good communication and coordination skills, with the ability to maintain effective working relationships with different departments and suppliers/vendors.
• Creative and innovative thinker, with the ability to propose event improvement ideas and execution plans.
• Able to adapt to a fast-paced working environment and complete tasks on time under pressure.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other relevant office software.