Admin Executive

Baker Tilly Malaysia; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Baker Tilly Malaysia is seeking a dedicated professional to manage and coordinate licensing, membership and regulatory compliance across the Firm and related entities.

You will liaise with authorities, support internal teams and ensure timely completion of statutory obligations. Strong experience in licensing and regulatory submissions is essential, along with meticulous documentation and proactive task management.

Qualifications

• Bachelor's degree as specified in the requirements.
• 11 years of relevant experience in licensing, registration, compliance or regulatory administration.
• Experience with professional licenses, registrations, renewals and regulatory submissions is advantageous.
• Meticulous and detail-oriented with focus on accurate documentation.
• Proactive and results-oriented with ability to meet deadlines.
• Well-organised with prioritisation of multiple tasks.
• Strong communication and interpersonal skills for internal and external stakeholders.
• Familiarity with licensing and regulatory requirements in audit/professional services is beneficial.

Responsibilities

• Prepare, submit and monitor license applications, renewals and amendments to ensure timely completion and compliance with regulatory requirements.
• Maintain licensing and registration records, ensuring licenses remain valid and compliant across the Firm and related entities.
• Monitor changes in applicable regulatory requirements and coordinate internal communications and related processes.
• Liaise with licensing authorities, government agencies and regulatory bodies on licensing matters.
• Support the preparation of the Firm's annual transparency report by coordinating information with relevant departments.
• Assist with the System of Quality Management (SoQM) by maintaining records and following up on actions.
• Perform other ad hoc duties as assigned.

Skills

Attention to detail

Regulatory compliance

Communication skills

Project coordination

Teamwork

Time management

Education

Bachelor's degree in Business Administration, Legal Studies, Regulatory Affairs or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Brief
Responsible for managing and coordinating the Firm00s licensing, membership and regulatory compliance matters, including those of its related companies. The role involves liaising with relevant authorities, supporting internal teams and ensuring timely completion of regulatory requirements and statutory obligations.

Job Brief
Responsible for managing and coordinating the Firm00s licensing, membership and regulatory compliance matters, including those of its related companies. The role involves liaising with relevant authorities, supporting internal teams and ensuring timely completion of regulatory requirements and statutory obligations.

Job Responsibilities

• Prepare, submit and monitor license applications, renewals and amendments to ensure timely completion and compliance with regulatory requirements.
• Maintain accurate and up-to-date licensing and registration records and ensure licenses remain valid and compliant across the Firm and its related entities.
• Monitor changes in applicable regulatory requirements and assist with internal communications and coordination of related compliance processes.
• Liaise with licensing authorities, government agencies and other relevant regulatory bodies on licensing and registration matters.
• Support the preparation of the Firm s annual transparency report by coordinating information and documentation with relevant departments.
• Support the implementation of the Firm s System of Quality Management (SoQM), including maintaining relevant records and following up on assigned actions, where required.
• Perform other ad hoc duties and assignments as may be assigned from time to time.

Job Requirements

• Bachelors Degree in Business Administration, Legal Studies, Regulatory Affairs or a related field.
• 11 years of relevant experience in licensing, registration, compliance, regulatory administration or a similar role, preferably within an audit or professional services firm.
• Experience in handling professional licenses, registrations, renewals, regulatory submissions and related documentation would be an advantage.
• Meticulous and detail-oriented, with a strong focus on accuracy and completeness of documentation and records.
• Proactive and results-oriented, with the ability to anticipate requirements, follow up on outstanding matters and complete assigned tasks within deadlines.
• Well-organised, with the ability to prioritise and manage multiple tasks effectively.
• Good communication and interpersonal skills, with the ability to liaise professionally with internal teams, partners and external parties.
• Team player who is willing to take on additional responsibilities and support the team when required.
• Proficient in Microsoft Office, particularly Word, Excel and Outlook.
• Familiarity with licensing, registration and professional regulatory requirements applicable to audit practices would be an advantage.