Admin Executive

Well Chip; Johor Bahru; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Meal allowance

Medical subsidy

Group hospitalization & surgical

Personal accident insurance

Annual bonus

Yearly performance bonus

Yearly salary increments

Employee activities

Job summary

Well Chip is seeking an organized Administrative Assistant to provide comprehensive support to the CEO, ED, and HCS. You will manage calendars, meetings, travel arrangements and important documents, ensuring smooth daily operations.

You will coordinate communications, assist with HRDF training submissions, insurance renewals, and ESG/CSR activities, while offering flexible support across departments as needed.

Qualifications

• Minimum Diploma in Business Administration, Management or related field.
• Minimum 2 years of experience in Administration, Executive Assistant, Personal Assistant or related roles.
• Proficient in English, Bahasa Malaysia & Mandarin to liaise with diverse clients, suppliers, or associates.
• Proficient in Microsoft Office; familiar with Zoom.
• Experience with Info-Tech is an added advantage.
• Strong communication, interpersonal & organisational skills.
• Well-groomed, proactive and detail-oriented.
• Able to work effectively with employees at all levels.
• Willing to support work-related matters outside normal working hours when required.

Responsibilities

• Provide administrative and executive support to CEO, ED and HCS, including calendar, meeting, travel and document management.
• Coordinate internal and external communications, follow up on outstanding matters and support Management in ad-hoc projects.
• Handle general office administration, including claims, overtime records, office supplies, inventory and documentation.
• Coordinate training, HRDF submissions and maintain relevant training records.
• Manage insurance renewals, tenancy agreements, outlet opening arrangements and building/hostel maintenance.
• Coordinate ESG, CSR, company activities, annual dinner and other employee engagement events.
• Support OSHA-related administration, including meetings, minutes, HIRARC and hazard control documentation.
• Provide temporary administrative support to other departments when required.

Skills

Communication

Time management

Interpersonal skills

Detail-oriented

Proactive

Education

Diploma in Business Administration/Management

Tools

Microsoft Office

Zoom

Info-Tech

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide administrative and executive support to CEO, ED and HCS, including calendar, meeting, travel and document management.

Coordinate internal and external communications, follow up on outstanding matters and support Management in ad-hoc projects.

Handle general office administration, including claims, overtime records, office supplies, inventory and documentation.

Coordinate training, HRDF submissions and maintain relevant training records.

Manage insurance renewals, tenancy agreements, outlet opening arrangements and building/hostel maintenance.

Coordinate ESG, CSR, company activities, annual dinner and other employee engagement events.

Support OSHA-related administration, including meetings, minutes, HIRARC and hazard control documentation.

Provide temporary administrative support to other departments when required.

Job Requirements

Minimum Diploma in Business Administration, Management or related field

Minimum 2 years of experience in Administration, Executive Assistant, Personal Assistant or related roles

Proficient in English, Bahasa Malaysia & Mandarin to liaise with diverse clients, suppliers, or associates

Proficient in Microsoft Office; familiar with Zoom

Experience with Info-Tech is an added advantage

Strong communication, interpersonal & organisational skills

Well-groomed, proactive and detail-oriented

Able to work effectively with employees at all levels

Willing to support work-related matters outside normal working hours when required

Annual Bonus + Yearly Performance Bonus + Yearly Salary Increments

Flexible Working Hours

Meal allowance + Medical Subsidy

Group Hospitalization & Surgical and Personal Accident Insurance

Employee activities (Annual Dinner, etc.).

We regret that only shortlisted candidates will be notified