Admin Assistant

VINS GROUP SDN. BHD.; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual Leave

Maternity Leave

Yearly Bonus

Staff Purchase Discount

Overtime Paid

Snacks and Teas

Job summary

Vins Group Sdn Bhd in Kuala Lumpur seeks an Administrative & Procurement Support to assist in purchases, PRs/POs, stock monitoring, and vendor coordination for imported goods. You’ll handle office admin, correspondence, and basic finance tasks including invoices and staff claims.

Ideal candidates have 1–3 years in similar roles, a Diploma, and proficiency in Microsoft Office; Chinese/English/Bahasa Malaysia is a plus. Immediate start preferred; Jalan Kenanga, KL location.

Qualifications

• Diploma in Business Administration, Office Management or related field.
• 1–3 years in administrative, clerical or procurement support roles.
• Exposure to automotive or retail industry is a plus.

Responsibilities

• Procurement & Inventory Support: raise PRs/POs, monitor stock, assist in inventory checks.
• General Office Administration: manage facilities, stationery, pantry, equipment, and inquiries.
• Finance & Compliance Support: process invoices, staff claims and basic audit docs.
• Daily sales collection: assist in cash/receipts and filing.
• Maintain digital and physical filing systems for records.

Skills

Procurement support

Inventory management

Office administration

Vendor coordination

Education

Diploma in Business Admin / Office Mgmt

Tools

Microsoft Office

Inventory software (SQL)

POS systems

Job description

Key Responsibilities

Procurement & Inventory Support:

Assist in purchasing activities, including raising Purchase Requisitions (PR) and Purchase Orders (PO).

Monitor stock levels and assist in periodic physical inventory/asset checks to prevent shrinkage of high-value automotive parts.

Coordinate with vendors and logistics providers to track incoming shipments of imported goods.

General Office Administration:

Manage day-to-day office facilities, including stationery supplies, pantry replenishment, and equipment maintenance.

Handle incoming correspondence, phone inquiries, and courier services.

Finance & Compliance Support:

Support the finance team by organizing invoices, tracking staff claims, and preparing basic documentation for audits.

Calculate and checking on daily sales collection.

Assist in maintaining accurate digital and physical filing systems for company records.

Requirements & Qualifications

Education: Minimum Diploma in Business Administration, Office Management, or a related field (SPM holders with relevant experience may also be considered).

Experience: 1–3 years of experience in an administrative, clerical, or procurement support role. Exposure to the automotive or retail industry is a distinct advantage.

Technical Skills:

Proficiency in Microsoft Office (Excel for inventory tracking, Word for memos/reports).

Familiarity with basic accounting or inventory software (e.g., SQL, Dynamod, or POS systems).

Soft Skills: Strong organizational skills, ability to multitask in a fast-paced environment, and professional communication skills in Mandarin, English and Bahasa Malaysia to effectively communicate with our diverse client base and stakeholders.

Able to start immediately or with short notice is preferred.

Office Location : Jalan Kenanga, KL. (Nearby Lalaport Mall, accessible by LRT and Monorail)

Perks and benefits

• EPF, SOCSO and EIS according to Labour Law Annual Leave, Medical Leave, Maternity Leave, etc. Full Attendance Allowance for Confirmed Staffs Yearly Performance Bonus Unlimited Snacks and Teas Salary Increment (Based on Individual Performance) Overtime Paid Staff Purchase Discount

Vins Group Sdn Bhd, established on 2008, a leading fashion clothing and apparels wholesale trading in Malaysia. Our company located in Kenanga Wholesale City, KL. We have 12 different apparels brands with different styles of apparels such as Vins, Cotton Joy, Dressup, Victory, Luvin, Moscino, Label 8, Dressingdresses and etc. We sells and wholesales variety styles and designs of clothing which suitable for every age and generation of ladies.

Our brand's vision is to ensure all women with different body shapes have their own power to turn beautiful.

Now, have 3 outlets in Kuala Lumpur, Malaysia. Our goal is to open up our brand to Asia and even develop to be top of Asia.

Vins Group Sdn Bhd, established on 2008, a leading fashion clothing and apparels wholesale trading in Malaysia. Our company located in Kenanga Wholesale City, KL. We have 12 different apparels brands with different styles of apparels such as Vins, Cotton Joy, Dressup, Victory, Luvin, Moscino, Label 8, Dressingdresses and etc. We sells and wholesales variety styles and designs of clothing which suitable for every age and generation of ladies.

Our brand's vision is to ensure all women with different body shapes have their own power to turn beautiful.

Now, have 3 outlets in Kuala Lumpur, Malaysia. Our goal is to open up our brand to Asia and even develop to be top of Asia.