Accounts Payable Specialist, Lead

Zebra Technologies Malaysia Sdn Bhd; Penang; Hybrid; MYR 120,000 - 180,000; Full time

Benefits offered by this job

hybrid work

adaptable hours

Summer Flex Fridays

Focus Fridays

annual wellbeing day

Job summary

Zebra Technologies Malaysia Sdn Bhd is seeking an Expense Management Lead to bridge team and supervisory responsibilities within the Accounts Payable group. You will provide leadership, oversee key expense processes, and prepare for potential advancement to a supervisor role.

In this role, you will resolve complex queries, manage stakeholder relationships, mentor colleagues, lead projects, and back up the AP/Expense Supervisor during absences, ensuring smooth operations and timely financial

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Proven experience in Accounts Payable or related financial roles.
• Advanced MS Office and Excel; able to analyze large datasets.
• English proficiency; additional languages a plus.

Responsibilities

• Lead resolution of complex queries related to claims, company cards, and AP discrepancies.
• Independently manage end-to-end Expense Management processes and stakeholder relationships.
• Mentor colleagues in Expense Management and AP procedures; foster collaboration.
• Identify opportunities for improvement and lead projects from start to finish.
• Back up the Accounts Payable/Expense Supervisor during absences; ensure continuity.
• Assist in month-end closing activities, accruals, reconciliations, and aging follow-up.

Skills

MS Office

Excel

Data analysis

English

Stakeholder management

Education

Bachelor's degree in Accounting/Finance

Tools

PowerBI

RPA

PowerAutomate

PowerApps

Job description

Overview:

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges. Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve. You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally. Come make an impact every day at Zebra.

What We're Looking For:

The Expense Management Lead is a pivotal role designed to bridge the gap between team members and supervisory responsibilities, providing leadership and strategic oversight to part of the Expense Management team and processes. This role not only involves direct management of specific Expense Management tasks but also serves as a preparatory stage for potential advancement to a Supervisor position. The Expense Management Lead will play a crucial role in ensuring operational excellence, maintaining continuity, and supporting the team in the Supervisor’s absence.

Essential Duties and Responsibilities:

• Query Resolution: Lead the resolution of complex queries related to claims, company issued credit cards, and associated Accounts Payable transaction discrepancies. Foster effective communication channels with employees and internal departments to clarify issues and ensure timely, strategic resolutions that support overall business objectives. Serves as the first contact point for escalations and coordinates with internal business units and vendors to resolve system interface issues.
• Stakeholder Management: Independently lead communication with internal and external stakeholders, effectively managing and overseeing the entire Expense Management process from end to end, ensuring alignment with overall Accounts Payable and corporate disbursement policies. Maintain and strengthen stakeholder relationships through proactive and clear communication.
• Collaborative Support: Serve as an expert in Expense Management and localized Accounts Payable procedures, teaching and mentoring colleagues to enhance their skills and knowledge. Foster a collaborative environment within the team, ensuring seamless operations and providing strategic support during high-volume periods.
• Innovative Project Leadership: Identify opportunities for improvement and develop comprehensive plans, independently leading projects from inception to completion. Present updates and outcomes to relevant audiences and senior management. Demonstrate strategic thinking and effective project management throughout the project lifecycle.
• Team Leadership and Support: Actively engage in team activities, taking on additional responsibilities to support colleagues and manage workload efficiently. Serve as a backup for the Accounts Payable/ Expense Supervisor in their absence, covering the majority of departmental AP and Expense activities and ensuring operational continuity. Provide leadership and guidance, fostering a positive and productive team environment.
• Flexibility: Perform other duties as assigned, leveraging its capabilities to support the team and company objectives. Adapt to changing priorities and take on ad-hoc tasks as required.
• Month-End Closing Activities: Participate in month-end activities, including accruals, reconciliations & follow up on aging item. Assist in preparing financial reports and meet deadlines.

Job Requirements:

Minimum Education: Bachelor's degree in Accounting, Finance, or a related field

Minimum Work Experience: Proven experience in Accounts Payable or related financial roles

Key Skills and Competencies:

Advanced MS Office skills, advanced Excel skills and the ability to analyze and manipulate large datasets Proficiency in English (additional European languages are a plus) Ability to work independently and collaboratively in a fast paced environment Familiarity with PowerBI, RPA, VPA, PowerAutomate or PowerApps is a must Quick decision-making skills in troubleshooting payment issues or operational challenges. Excellent communication and stakeholder management abilities Demonstrated strategic thinking and project management skills Strong organizational skills to manage multiple tasks and projects efficiently

Benefits:

Benefits: We understand the importance of work-life balance and wellbeing, which is why we offer flexibility for our teams including:

• hybrid work
• adaptable hours
• Summer Flex Fridays
• Focus Fridays
• an annual companywide well-being day to promote revitalization and success.

Zebra Better Every Day

Zebra provides the foundation for intelligent operations with an award-winning portfolio of connected frontline, asset visibility and automation solutions. Organizations globally across retail, manufacturing, transportation, logistics, healthcare, and other industries rely on us to deliver outcomes today while driving innovation for what's next. Together with our partners, we create new ways of working that improve productivity and empower organizations to be better every day. Learn more at zebra.com.