Accounts Payable Specialist

Confidential Careers; Kuala Lumpur; On-site; MYR 40,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Regional exposure

Career development

Modern finance systems

Collaborative environment

Job summary

Confidential Careers in Kuala Lumpur is seeking a detail-focused Accounts Payable professional to accurately process supplier invoices, expense claims and payment runs, and ensure compliant vendor records.

The role requires solid Excel and ERP experience, strong organization, and the ability to work independently while collaborating with a regional finance team. Fresh graduates are welcome; 1–3 years in AP is preferred, with opportunities to advance in a fintech environment.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related.
• 1-3 years experience in Accounts Payable, Finance, or Accounting; fresh grads welcome.
• Understanding of accounting principles and AP processes.
• Proficient with Microsoft Excel and Office.
• Experience with ERP/accounting systems (e.g., Xero, NetSuite, SAP, Dynamics) is a plus.
• Strong attention to detail with good organizational and time management.
• Ability to handle confidential financial information with integrity.
• Good English communication; Mandarin a plus for regional vendors.
• Able to work independently and collaboratively in a fast-paced team.

Responsibilities

• Process supplier invoices, expense claims, and payment requests accurately and in a timely manner.
• Verify invoices against purchase orders, contracts, approvals, and supporting documentation.
• Prepare weekly and ad hoc payment runs, including bank transfers and other electronic payment methods.
• Maintain accurate vendor master records and ensure all documentation is complete and up to date.
• Reconcile supplier statements and resolve invoice discrepancies by liaising with internal stakeholders and external vendors.
• Monitor payment due dates to ensure timely settlement while optimizing cash flow.
• Assist in month-end closing activities, including accruals, accounts reconciliations, and supporting schedules.
• Maintain organized electronic and physical filing of invoices, payment records, and supporting documentation.
• Support audit requests by preparing documentation and responding to auditor queries.
• Ensure compliance with internal finance policies, approval workflows, tax requirements, and regulatory standards.
• Assist with finance process improvements and automation initiatives.
• Perform other finance and administrative duties as assigned.

Skills

Accounts payable

Financial analysis

Communication

Time management

Team collaboration

Education

Diploma or Bachelor's Degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

ERP systems (Xero, NetSuite, SAP, Dynamics)

Job description

• Process supplier invoices, employee expense claims, and payment requests accurately and in a timely manner.
• Verify invoices against purchase orders, contracts, approvals, and supporting documentation.
• Prepare weekly and ad hoc payment runs, including bank transfers and other electronic payment methods.
• Maintain accurate vendor master records and ensure all documentation is complete and up to date.
• Reconcile supplier statements and resolve invoice discrepancies by liaising with internal stakeholders and external vendors.
• Monitor payment due dates to ensure timely settlement while optimizing cash flow.
• Assist in month-end closing activities, including accruals, accounts reconciliations, and supporting schedules.
• Maintain organized electronic and physical filing of invoices, payment records, and supporting documentation.
• Support audit requests by preparing documentation and responding to auditor queries.
• Ensure compliance with internal finance policies, approval workflows, tax requirements, and regulatory standards.
• Assist with finance process improvements and automation initiatives.
• Perform other finance and administrative duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.
• 1-3 years of experience in Accounts Payable, Finance, or Accounting. Fresh graduates with strong academic backgrounds are encouraged to apply.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with ERP or accounting systems (e.g., Xero, Oracle NetSuite, SAP, Microsoft Dynamics, or similar) is an advantage.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to handle confidential financial information with integrity.
• Good communication skills in English; Mandarin is an added advantage for liaising with regional vendors.
• Ability to work independently while collaborating effectively within a fast-paced team environment.

Preferred Qualifications

• Experience supporting multi-entity or regional finance operations.
• Familiarity with SST, withholding tax, and cross-border payment processes.
• Exposure to fintech, payments, financial services, or digital asset industries is advantageous.

What We Offer

• Opportunity to join a fast-growing fintech company with regional exposure.
• Collaborative and high-performance work environment.
• Career development and learning opportunities.
• Competitive salary and comprehensive employee benefits.
• Exposure to modern finance systems and process automation initiatives.