Accounts Payable Officer (Mandarin Speaker)

Toll Group; Bayan Lepas; On-site; MYR 67,000 - 100,000; Full time

Job summary

Toll Group is seeking an Accounts Payable Executive in Penang to support accurate processing of vendor invoices and ensure policy compliance. The role involves verifying invoices, obtaining approvals, and resolving discrepancies while maintaining audit-ready records.

You will collaborate with internal teams and external vendors, assist with month-end close, and contribute to process improvements in a fast-paced finance environment.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business, or a related discipline.
• 1–3 years of experience in Accounts Payable or Finance Operations; fresh graduates with relevant accounting knowledge are encouraged to apply.
• Strong understanding of invoice verification, vendor reconciliation, and Accounts Payable processes.
• Proficient in Microsoft Office, particularly Excel; SAP or ERP experience is an advantage.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Fluent in English and Mandarin (spoken and written) to support international vendors and stakeholders.

Responsibilities

• Process vendor invoices accurately in accordance with company financial policies and procedures.
• Verify invoice details against supporting documents and ensure all required approvals are obtained.
• Investigate and resolve invoice discrepancies, mismatches, and payment-related issues in a timely manner.
• Perform vendor statement reconciliations and follow up on outstanding items.
• Maintain accurate records of invoices and supporting documentation for audit and compliance purposes.
• Liaise with internal stakeholders and vendors to ensure contractual obligations and agreed service levels are met.
• Support month-end closing activities and contribute to continuous process improvement initiatives.

Skills

Attention to detail

Analytical thinking

Time management

English

Mandarin

Excel

SAP

ERP

Education

Bachelors in Accounting/Finance/Business

Diploma in Accounting

Tools

SAP

ERP

Job description

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

We are seeking a detail-oriented Accounts Payable Executive to join our Finance team and support the accurate and timely processing of vendor invoices while ensuring compliance with company policies and service standards.

Key Responsibilities

• Process vendor invoices accurately in accordance with company financial policies and procedures.
• Verify invoice details against supporting documents and ensure all required approvals are obtained.
• Investigate and resolve invoice discrepancies, mismatches, and payment-related issues in a timely manner.
• Perform vendor statement reconciliations and follow up on outstanding items.
• Maintain accurate records of invoices and supporting documentation for audit and compliance purposes.
• Liaise with internal stakeholders and vendors to ensure contractual obligations and agreed service levels are met.
• Support month-end closing activities and contribute to continuous process improvement initiatives.

Requirements

• Diploma or Bachelor's degree in Accounting, Finance, Business, or a related discipline.
• 1–3 years of experience in Accounts Payable or Finance Operations; fresh graduates with relevant accounting knowledge are encouraged to apply.
• Strong understanding of invoice verification, vendor reconciliation, and Accounts Payable processes.
• Proficient in Microsoft Office, particularly Excel; SAP or ERP experience is an advantage.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Fluent in English and Mandarin (spoken and written) to support international vendors and stakeholders.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.