Accounting Assistant

ES INNOVATION LAB SDN. BHD.; Petaling Jaya; On-site; MYR 20,000 - 31,000; Full time

Job summary

ES INNOVATION LAB SDN. BHD. in Malaysia is seeking a detail-oriented Finance & Accounts Assistant to support data entry, AP and AR tasks, and general administrative duties within the department.

You will handle daily data entry, verify invoices, maintain filing systems, and assist in reconciliation while coordinating with suppliers and internal teams to ensure smooth financial operations.

Responsibilities

• Data entry and updating financial records accurately and timely.
• Check and verify invoices, receipts and payment records.
• Assist with accounts payable processing and supplier documentation.
• Record sales transactions, receipts and customer payments for accounts receivable.
• Organize and maintain filing of invoices, receipts and vouchers.
• Provide general administrative support to Finance & Accounts.
• Coordinate with suppliers and internal departments on invoices and documentation.
• Prepare simple reports and accounting schedules as required.

Job description

To assist the Finance & Accounts Department in daily accounting operations, primarily focusing on data entry, Accounts Payable (AP), Accounts Receivable (AR), documentation, filing and general administrative duties.
协助财务与会计部门处理日常会计事务，主要负责数据输入、应付账款（AP）、应收账款（AR）、文件整理、资料归档及一般行政工作。

2. Job Scope & Responsibilities 工作职责

A. Data Entry & Accounting Records 数据输入与会计记录

1. Perform daily accounting data entry and update financial records accurately and timely.
负责日常会计资料输入，确保财务记录准确并及时更新。

2. Check and verify invoices, receipts, payment records and supporting documents.
检查及核对发票、收据、付款记录及相关证明文件。

3. Ensure all accounting transactions are properly recorded and maintained.
确保所有会计交易均得到妥善记录及保存。

B. Accounts Payable (AP) 应付账款

1. Assist in processing supplier invoices, payment requests and related documents.
协助处理供应商发票、付款申请及相关文件。

2. Verify supplier invoices against purchase orders, delivery orders and supporting documents where applicable.
根据采购订单、送货单及相关证明文件核对供应商发票。

3. Monitor outstanding supplier invoices and payment schedules.
跟进未结清的供应商账款及付款安排。

C. Accounts Receivable (AR) 应收账款

1. Assist in recording sales transactions, receipts and customer payments.
协助记录销售交易、收款及客户付款资料。

2. Monitor outstanding receivables and follow up on pending payments.
跟进未收回的应收账款及逾期款项。

3. Assist in reconciling payment records and identifying discrepancies.
协助核对收款记录并查找账目差异。

D. Filing & Documentation 文件整理与归档

1. Organize and maintain proper filing of invoices, receipts, payment vouchers and other accounting documents.
整理及妥善归档发票、收据、付款凭证及其他会计文件。

2. Ensure all documents are properly labelled, recorded and easily retrievable.
确保所有文件均有适当分类、记录，并方便日后查阅。

3. Maintain accurate and updated accounting records for audit and reference purposes.
保存准确及最新的会计记录，以供审计及日后查阅。

E. Administrative Support 行政支援

1. Assist with general administrative and clerical duties within the Finance & Accounts Department.
协助财务与会计部门处理一般行政及文书工作。

2. Coordinate with suppliers, outlets and internal departments regarding invoices, payments and accounting documentation.
与供应商、门店及内部部门协调有关发票、付款及会计文件事宜。

3. Assist in preparing simple reports, schedules and other accounting-related documents as required.
根据需要协助准备简单报表、记录表及其他会计相关文件。

3. General Responsibilities 其他职责

1. Ensure all assigned tasks are completed accurately, systematically and within the required deadlines.
确保所有分配的工作准确、有条理地完成，并遵守指定期限。

2. Maintain confidentiality of all company financial information and records.
严格保守公司财务资料及记录的机密。

3. Perform other reasonable accounting, finance and administrative duties as assigned by the Company from time to time.
根据公司的安排，执行其他合理的会计、财务及行政相关工作。