Recruitment Administrative Assistant

Jabil; Región Centro; Presencial; MXN 35.000 - 55.000; Jornada completa

Descripción de la vacante

Jabil in Mexico, Jalisco is seeking an Administrative Support professional for the recruitment team. You'll manage scheduling interviews, compiling feedback, and communications with candidates.

Ideal candidates will have excellent communication skills, administrative experience, and proficiency in Microsoft Office. You will ensure adherence to processes and manage logistics for interviews. A Bachelor’s Degree is preferred, alongside a minimum of 5 years of experience in administration.

Join Jabil to contribute to a dynamic recruitment environment where your skills will drive team success.

Formación

• High School diploma required; Bachelor's Degree preferred.
• Minimum of 5 years administrative experience with at least 1 year in recruitment.
• Strong ability to manage multiple assignments simultaneously.

Responsabilidades

• Provide training to Recruitment Coordinators.
• Act as escalation point for Recruitment Coordinators.
• Ensure candidate interviews and manage related logistics.
• Draft offer letters and send pre-employment paperwork.
• Update applicant database as needed.

Conocimientos

Excellent oral and written communication skills

Attention to detail

Intermediate or advanced Microsoft Office knowledge

Experience with Applicant Tracking Systems

Ability to maintain confidentiality

Educación

High School diploma

Bachelor's Degree

5 years of administrative experience

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Descripción del empleo

Job Summary

Provide administrative support to the recruitment team. Responsible for ensuring, scheduling all interviews, compiling interview feedback, tracking all recruitment activity and creating staffing reports on as needed basis, partnering with background check vendor, sending all new hire paperwork documents, assisting the recruitment team with candidate communications, and other duties as assigned.

Responsibilities

• Provide training to Recruitment Coordinators.
• Act as escalation point for Recruitment Coordinators, when applicable.
• Participates in establishing new processes to support Recruitment Coordinator role.
• Ensure candidate interviews, including arranging air travel, hotel, and car, when applicable.
• Ensure interview guides are provided to interviewers.
• Ensure all candidate expense reports are filed, when applicable.
• Ensure interview schedules are established and provided to applicants and interviewees.
• Ensure feedback forms are sent and results are compiled.
• Greet all incoming applicants and escort them to interview where applicable.
• Send pre-employment paperwork and transition completed paperwork to the designated HR Representative.
• Update applicant database as needed.
• Draft offer letters, having Recruiter sign off and approval prior to sending.
• Partner with background check vendor to ensure compliance.
• Send candidate assessments when applicable.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

Job Qualifications

Knowledge Requirements

• Excellent oral and written communication skills.
• Exceptional ability to manage multiple assignments simultaneously and attention to detail.
• Intermediate or advanced knowledge of Microsoft Office, especially Outlook, Word and Excel.
• Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.
• Ability to establish and maintain effective working relationships with candidates and internal clients.
• Communicates in a courteous and professional manner.
• Ability to maintain a high degree of confidentiality.

Education & Experience Requirements

• High School diploma required. Bachelor\u2019s Degree preferred.
• A minimum of 5 years of administrative experience with at least 1 year in a recruitment environment strongly preferred.
• Or an equivalent combination of education, training or experience.

TEN CUIDADO CON LOS FRAUDES: Las oportunidades laborales legítimas en Jabil se pueden encontrar en nuestro sitio web oficial Jabil.com. Ningun solicitante debe pagar para acceder a estas oportunidades de empleo. Al postularte para un empleo en Jabil, serás contactado a través del portal oficial de jabil por un correo electrónico con teminacion @jabil.com; llamada telefónica directa de un integrante del equipo de Jabil; o correo electrónico directo con una dirección de correo electrónico @jabil.com. Jabil no solicita pagos para realizar entrevistas ni en ningún otro momento durante el proceso de contratación. Jabil tampoco pedirá información personal de identificación como número de seguro social, acta de nacimiento, información de institución financiera, número de licencia de conducir o información de pasaporte por teléfono o correo electrónico. Si crees que estás siendo víctima de robo de identidad o fraude, repórtalo a la policía en los siguientes números y repórtala en el sitio web donde la encontraste. Llama a: 911 o 089.