Onsite Reception & Administrative Coordinator

Solera Holdings, LLC.; Ciudad de México; Presencial; MXN 180.000 - 240.000; Jornada completa

Descripción de la vacante

Solera Holdings, LLC. in Mexico City is seeking an organized receptionist to be the first point of contact in a 100% onsite corporate office.

Responsibilities include greeting visitors, answering calls, directing inquiries, managing meeting room bookings, handling mail and deliveries, and supporting monthly vendor payments. The role also covers administrative support to other departments, coordinating shipments, distributing meal vouchers, and training security staff on reception procedures

Responsabilidades

• Welcome and manage the check-in and check-out process for visitors, suppliers, customers, couriers, and service providers.
• Answer and direct incoming calls to the appropriate departments.
• Provide general assistance and information to employees, including visitor notifications and office-related inquiries.
• Deliver excellent customer service both in person and by phone.
• Coordinate meeting room reservations and ensure rooms are properly prepared before use.
• Manage the distribution of office supplies and stationery to employees.
• Receive DHL and courier packages, register deliveries, and notify the corresponding recipients.
• Coordinate national and international shipments and track deliveries.
• Support the scheduling of monthly payments and maintain communication and follow-up with suppliers.
• Manage the delivery and control of 1-Day Parking Passes for employees and authorized visitors and provide weekly reports to the Facilities team.
• Train security staff on reception procedures to ensure proper coverage during receptionist absences.
• Maintain a professional, organized, and welcoming reception area at all times.
• Coordinate and distribute meal vouchers to both onsite and remote employees, ensuring timely delivery and proper recordkeeping.
• In addition to reception duties, this role provides administrative support to other departments as business needs require. These responsibilities are performed while maintaining primary ownership of the reception area.
• Support the Facilities team with monthly payment scheduling and administrative activities.
• Provide general administrative support to the Marketing team.
• Download and process invoices from the GNP and ATLAS portals (approximately 2,000 invoices per month).
• Provide additional administrative support to other departments as needed.
• Demonstrate flexibility and willingness to assist with cross-functional administrative tasks while ensuring continuous front desk coverage and excellent customer service.

Descripción del empleo

Solera Holdings, LLC. in Mexico City is seeking an organized receptionist to be the first point of contact in a 100% onsite corporate office.

Responsibilities include greeting visitors, answering calls, directing inquiries, managing meeting room bookings, handling mail and deliveries, and supporting monthly vendor payments. The role also covers administrative support to other departments, coordinating shipments, distributing meal vouchers, and training security staff on reception procedures