Executive Governance & Meetings Coordinator

MX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.; Ciudad de México; Hybrid; MXN 700,000 - 1,050,000; Full time

Job summary

Novartis in Mexico City is seeking a Manager, US LT Governance Support to enable executive governance across US Strategy & Execution forums, managing calendars, materials readiness, decision logs, and action follow-ups.

Requirements include Bachelor's degree and 4+ years in PMO or governance; fluent English; strong organizational and communication skills; experience supporting senior leaders.

Qualifications

• Bachelor's degree required; advanced degree preferred.
• Minimum 4 years of experience in PMO, governance, enterprise operations, executive support, project coordination, business operations, or related functions.
• Exceptional organizational skills and attention to detail.
• Strong stakeholder management and communication capabilities.
• Experience supporting senior leaders in high-visibility environments.
• Ability to manage confidential information with professionalism and discretion.
• Strong proficiency with Microsoft Office, SharePoint, Teams, and document management systems.
• Ability to manage multiple priorities and deadlines simultaneously.
• Fluency in English required.

Responsibilities

• Manage governance meeting calendars, agendas, timelines, and logistics across leadership forums.
• Coordinate pre-read submissions and ensure materials meet executive-readiness standards.
• Maintain decision logs, action trackers, attendance records, and governance documentation.
• Monitor and follow up on action items, escalations, and governance commitments.
• Support portfolio review meetings and strategic decision forums.
• Document meeting outcomes and clearly communicate next steps, ownership, and timelines.
• Manage governance archives, document repositories, and version-control processes.
• Ensure governance routines operate efficiently, consistently, and with high stakeholder satisfaction.

Skills

Business Networking

Business Partner Relations

Business Planning

Business Process Transformation

Business Strategies

Curious Mindset

Diversity & Inclusion Strategy

Finance

Go-to-Market Strategies

Key Account Management

Leadership

Lean Six Sigma (LSS)

Management Consulting

Scrum Methodology

Strategic Planning

Education

Bachelor's degree

Job description

Novartis in Mexico City is seeking a Manager, US LT Governance Support to enable executive governance across US Strategy & Execution forums, managing calendars, materials readiness, decision logs, and action follow-ups.

Requirements include Bachelor's degree and 4+ years in PMO or governance; fluent English; strong organizational and communication skills; experience supporting senior leaders.