Executive Assistant for Maternity Leave Coverage

Hilton Worldwide, Inc.; Corral del Risco; Presencial; MXN 365,000 - 549,000; Jornada completa

Descripción de la vacante

A global hospitality company seeks an Executive Assistant responsible for daily administrative activities in the Executive office. The role requires excellent communication, IT skills, and previous administrative experience. The ideal candidate must maintain professionalism in handling communications and support special projects, ensuring an exceptional standard of customer service.

Formación

• Excellent verbal and written communication skills.
• Excellent administration and IT skills.
• Committed to delivering a high level of customer service.
• Flexibility to respond to a range of work situations.
• Ability to work under pressure.
• Previous administrative experience is advantageous.

Responsabilidades

• Carry out daily administrative activities of the Executive office.
• Provide secretarial support to the Executive team.
• Handle communications relating to owners, guests, and the Corporate office.
• Maintain office supplies and ensure timely mail dispatch.
• Compile management reports from Executive Team Meetings.

Conocimientos

Excellent verbal and written communication skills

Excellent administration and IT skills

Customer service orientation

Flexibility in work situations

Ability to work under pressure

Administrative experience

Descripción del empleo

Job Title

Executive Assistant for Maternity Leave Coverage (HOT0C31J)

Job Number

HOT0C31J

Work Locations

Conrad - Punta de Mita Carretera Punta Mita Sayulita Km 2 Litibu 63734

Job Overview

An Executive Assistant is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

Responsibilities

• Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies, and procedures
• Provide secretarial support to the Executive team
• Ensure all communications, particularly relating to owners, guests, and the Corporate office, are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean, tidy, and good manner
• Report defective materials and equipment
• Assist with special projects related to the Executive Office

Qualifications

• Excellent verbal and written communication skills
• Excellent administration and IT skills
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure
• Previous administrative experience in a fast‑paced environment (advantageous)

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full‑service hotels and resorts to extended‑stay suites and mid‑priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities, and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!