Executive Assistant

MKS Instruments; Santiago de Querétaro; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading global technology company is seeking a highly organized Executive Assistant to support their Supply Chain leadership team. This role involves managing complex schedules, coordinating travel, and supporting key performance tracking. The ideal candidate must be bilingual in English and Spanish, possess strong organizational skills, and have at least 5 years’ experience in a similar role. This position is based in Querétaro, Mexico.

Formación

• Minimum 5 years of experience in an executive assistant role.
• Experience within a global supply chain or operations environment preferred.
• Ability to handle confidential information with discretion.

Responsabilidades

• Provide high-level administrative support to the Supply Chain VP.
• Coordinate complex travel arrangements.
• Maintain executive calendars across global time zones.
• Support reporting of key performance indicators (KPIs).
• Facilitate communication across departments.

Conocimientos

Bilingual (English and Spanish)

Strong organizational skills

Time management skills

Interpersonal and communication skills

Proficiency in Microsoft Office Suite

Educación

Bachelor’s degree in Business Administration or related field

Herramientas

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Teams

SharePoint

Descripción del empleo

A Day in Your Life at MKS:

As a highly organized and bilingual Executive Assistant, you will support our global Supply Chain leadership team. This role is pivotal in ensuring the seamless coordination of strategic initiatives, international travel, KPI tracking, and confidential communications. The ideal candidate will be a proactive problem-solver with exceptional coordination skills, capable of managing complex schedules and supporting the growth and effectiveness of the Supply Chain function.

You will make an Impact by:

• Provide high-level administrative support to the Supply Chain VP and leadership team.
• Coordinate and manage complex international and domestic travel arrangements.
• Maintain and optimize executive calendars, ensuring alignment across global time zones.
• Support the preparation, tracking, and reporting of key performance indicators (KPIs).
• Facilitate the flow of information across departments and regions, ensuring timely and accurate communication.
• Organize and coordinate meetings, workshops, and global supply chain events.
• Handle sensitive and confidential information with the utmost discretion.
• Assist in the preparation of presentations, reports, and executive summaries.
• Act as a liaison between the Supply Chain function and internal/external stakeholders.
• Support project management activities and follow-up on action items to ensure timely execution.

Skills You Bring:

• Bachelor’s degree in Business Administration, Supply Chain, or related field preferred.
• Minimum 5 years of experience in an executive assistant or coordination role, ideally within a global supply chain or operations environment.
• Fluent in English and Spanish (written and spoken).
• Strong organizational and time management skills with a proven ability to manage multiple priorities.
• Excellent interpersonal and communication skills.
• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, SharePoint).
• Experience handling confidential and sensitive information with integrity.
• Ability to work independently and collaboratively in a fast-paced, global environment.

Preferred Skills:

• Experience supporting senior executives in a multinational company.
• Familiarity with supply chain metrics and terminology.
• Strong cultural awareness and adaptability.

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to various export control regulations. Applicants for these positions may be limited (by, for example, their countries of citizenship, country of origin, or immigration status) where required by law or governmental contact, and/or employment made contingent upon the issuance of appropriate governmental licensing.

MKS Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: [e-mail].

If applying for a specific job, please include the requisition number (ex: RXXXX), the title and location of the role