Executive Assistant

Mercer; Ciudad de México; Híbrido; MXN 24.000 - 36.000; Jornada completa

Descripción de la vacante

Marsh is seeking an Administrative Assistant to join the Administrative Assistants team within the Marsh Operations Center AA Hub in Mexico City. This is a hybrid role requiring in-office work at least three days per week to support US-based colleagues and executives.

You will coordinate calendars across time zones, arrange travel, process expenses, and assist with PowerPoint, Word and Excel tasks. Strong English communication, attention to detail, and a proactive mindset are essential in a

Formación

• Minimum of 3 years of experience.
• Strong written and verbal communication skills in English, with the ability to work effectively with colleagues across cultures and time zones.
• Effective planning and organization skills, with the ability to manage multiple priorities, meet deadlines, and maintain visibility of work in progress.
• A strong sense of ownership, commitment, and urgency, combined with sound judgment when handling priority requests and sensitive information.
• Excellent attention to detail and the ability to remain calm, adaptable, and quality-focused in a fast-paced environment.

Responsabilidades

• Provide proactive administrative support to US-based colleagues and executives, anticipating needs and following through on commitments.
• Manage complex calendars, coordinate meetings across time zones, and help prioritize competing requests and changing schedules.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related follow-up.
• Prepare and process expense reports while maintaining accurate records and meeting required deadlines.
• Provide basic formatting and production support in PowerPoint, Word, and Excel, as well as assistance with Contract HUB and DocuSign activities.
• Collaborate as one team, communicate clearly and diplomatically, and contribute to continuous improvement by sharing knowledge and best practices.

Conocimientos

Admin support

English communication

Calendar management

Travel coordination

Attention to detail

Organizational skills

Cross-cultural communication

Ownership and urgency

Herramientas

PowerPoint

Word

Excel

DocuSign

Contract HUB

Descripción del empleo

We are seeking a talented individual to join our Administrative Assistants team, part of our Marsh Operations Center AA Hub at Marsh. This role will be based in Mexico City. This is a hybrid role that has a requirement of working at least three days a week in the office.

The team provides high-quality administrative support to US-based colleagues and executives across a global, multicultural organization. You will partner closely with colleagues across time zones, build trusted working relationships, and help deliver a seamless support experience through strong organization, responsiveness, and attention to detail.

We will count on you to:

• Provide proactive administrative support to US-based colleagues and executives, anticipating needs and following through on commitments.
• Manage complex calendars, coordinate meetings across time zones, and help prioritize competing requests and changing schedules.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related follow-up.
• Prepare and process expense reports while maintaining accurate records and meeting required deadlines.
• Provide basic formatting and production support in PowerPoint, Word, and Excel, as well as assistance with Contract HUB and DocuSign activities.
• Collaborate as one team, communicate clearly and diplomatically, and contribute to continuous improvement by sharing knowledge and best practices.

What you need to have:

• Minimum of 3 years of experience.
• Strong written and verbal communication skills in English, with the ability to work effectively with colleagues across cultures and time zones.
• Effective planning and organization skills, with the ability to manage multiple priorities, meet deadlines, and maintain visibility of work in progress.
• A strong sense of ownership, commitment, and urgency, combined with sound judgment when handling priority requests and sensitive information.
• Excellent attention to detail and the ability to remain calm, adaptable, and quality-focused in a fast-paced environment.

What makes you stand out?

• Demonstrated experience working with multicultural or international teams and building effective relationships across locations.
• A proven ability to adapt to change, learn new tools and processes quickly, and deliver efficient solutions with a continuous-improvement mindset.
• A strong interest in continuous learning, particularly in areas such as AI, databases, and other relevant topics that, while not mandatory for the role, contribute to broader knowledge and added value.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.

Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

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