Contract Administrator

Diligent; Región Centro; Híbrido; MXN 240.000 - 360.000; Jornada completa

Descripción de la vacante

Diligent is seeking a Contract Administrator to manage contract signatures via DocuSign, assist the legal team with administrative duties, and support the Deal Desk by drafting and revising commercial documents. The role requires 1–3 years of relevant experience and strong attention to detail.

Candidates should be fluent in English and comfortable handling confidential information. A Bachelor’s degree is preferred, with a hybrid work model and opportunities to grow in a leading GRC SaaS company.

Formación

• 1-3 years of Contract Administrator or similar experience.
• Proficiency with DocuSign for contract execution required.
• Strong knowledge of legal documents, contract processes, and administrative support.
• Fluency in English.
• Interest in leveraging AI to improve workflows.

Responsabilidades

• Manage signature process for contracts using DocuSign and ensure timely approvals.
• Support legal team with administrative tasks and document organization.
• Draft, review, and amend contracts and commercial documents for the Deal Desk.
• Draft novation agreements as needed and ensure compliance with policies.

Conocimientos

DocuSign proficiency

English fluency

Attention to detail

Organizational skills

Educación

Bachelor's degree preferred

Herramientas

Sharepoint

Salesforce

Coupa

MS Office Suite

Descripción del empleo

Position Overview

We are seeking a highly organized and detail-oriented Contract Administrator to join our team on a full-time basis. The successful candidate will be responsible for managing the signature process for contracts, assisting the legal team with administrative tasks, and supporting the Deal Desk team by amending various commercial documentation. Proficiency in using DocuSign for contract execution is essential.

Key Responsibilities

• Manage Signature Process: Oversee and facilitate the signature process for contracts, ensuring timely and accurate completion of all necessary approvals and signatures through DocuSign.
• DocuSign Expertise: Utilize DocuSign to ensure contracts and other legal documents are signed and stored securely in our internal legal folders, maintaining accurate records of all signed agreements.
• Contract Review & Comparison: Compare and verify final versions of documents to ensure consistency and accuracy before they are sent for signature.
• Legal Administrative Support: Assist the legal team with ad‑hoc administrative tasks, such as organizing legal files, managing correspondence, and preparing documents for review.
• Amendments & Documentation Support: Assist the Deal Desk team by drafting, reviewing, and making amendments to contracts, agreements, and various commercial documents in accordance with company policies and legal guidelines.
• Drafting Novations: Prepare and draft novation agreements as needed, ensuring all contractual obligations are properly transferred and compliant with legal standards.

Qualifications

• 1-3 years’ experience as a Contract Administrator, Legal Assistant, or in a similar role.
• Proficiency in using DocuSign for managing the contract signature process is required.
• Strong understanding of legal documentation, contract processes, and administrative support.
• Fluency in English.
• Intellectually curious and enthusiastic about experimenting with and leveraging AI.
• Excellent attention to detail, particularly in reviewing, comparing, and amending contracts and legal documents.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Sharepoint, Salesforce, Coupa and MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of contract law, commercial agreements, and novation drafting is a plus.

Preferred Skills

• Proficiency in Spanish, Portuguese or any other language is desirable.
• Prior experience supporting legal and deal desk teams.
• Familiarity with other electronic signature platforms and contract management systems.

Education

• Bachelor’s degree preferred, but not required based on experience.

About Us

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C‑Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.

At Diligent, we’re building the future with people who think boldly and move fast. Whether you’re designing systems that leverage large language models or part of a team reimaging workflows with AI, you’ll help us unlock entirely new ways of working and thinking. Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity. The future belongs to those who keep learning, and we are building it together. At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact.

Learn more at diligent.com or follow us on LinkedIn and Facebook.

What Diligent Offers You

• Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
• We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
• We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
• Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world‑changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability –to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.

Headquartered in New York, Diligent has offices in Washington D.C., London, Galway, Budapest, Vancouver, Bengaluru, Munich, Singapore and Sydney. To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected to work onsite at least 50% of the time. We believe that in‑person engagement helps drive innovation, teamwork, and a strong sense of community.

We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].

At Diligent, we recognize the value of a diverse global workforce. Visa sponsorship may be available for select positions based on business needs and specific role requirements. Sponsorship decisions are evaluated on a case‑by‑case basis, and eligibility should not be assumed for all opportunities.

Please find the link to our candidate privacy policy here: https://www.diligent.com/legal/candidate-privacy.