CBS Billingual Secretary

Colgate; Ciudad de México; Híbrido; MXN 350.000 - 480.000; Jornada completa

Descripción de la vacante

Colgate-Palmolive in Mexico City seeks an Executive Assistant to the CBS Finance Director to deliver high-level administrative, operational, and strategic communication support. You will act as a primary liaison for internal and external stakeholders across the region and help ensure business continuity.

Candidates should have a Bachelor’s degree, 2+ years in admin roles, Google Workspace proficiency, and intermediate English.

Formación

• Bachelor’s Degree completed or in progress.
• 2+ years of administrative support or executive assistant experience.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail).
• Intermediate proficiency in English.

Responsabilidades

• Direct executive calendar management and travel arrangements.
• Coordinate governance, reporting, and communications for the CBS Finance director.
• Process purchase requisitions and manage expense tracking (AMEX and vendor billing).
• Support leadership and cross-functional teams with administrative tasks.

Conocimientos

Administrative support

Office coordination

English proficiency

Educación

Bachelor’s Degree

Herramientas

Google Workspace

SAP

Descripción del empleo

Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognised brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programmes that enrich communities around the world.

Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.

A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

No Relocation Assistance Offered

Job Number#176008 - Del.Miguel Hidalgo, Mexico City, Mexico

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous, we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

Discover Your Purpose: Role Summary

As the Executive Assistant to the CBS Finance Director in México, you will provide high-level administrative, operational, and strategic communication support to enable senior leadership efficiency. Sitting within the local leadership organization, this role acts as a primary operational liaison for internal and external stakeholders across the region. You will ensure seamless business continuity, manage executive logistics, and handle critical organizational governance with high discretion and autonomy. This role offers an impactful opportunity to drive operational excellence and support key business priorities at a country level.

Your Impact: Responsibilities

Executive Logistics & Governance: Direct executive calendar management, travel arrangements, and end-to-end planning for leadership reviews,committees, and workshops (e.g., Mid-Year Reviews, Business Reviews, and Operations Committee meetings).

Financial & Administrative Management: Process purchase requisitions, generate purchase orders (POs), review and reconcile American Express (AMEX) and cash expenses, and manage vendor billing tracking.

Executive Communications & Reporting: Draft, review, and organize executive correspondence, board/review presentations, meeting minutes, and organizational structures (e.g., call trees and organigrams).

Event & Facility Coordination: Manage Human Resources (People) activities, such as plan corporate events and conduct site viability assessments for executive hotel accommodations and visits, among others.

Operational & Relocation Support: Support General Services with vendor coordination and assist executive leadership and expatriates with administrative and key committee procedures.

Required Qualifications

Bachelor’s Degree completed or in progress

2+ years of administrative support, executive assistance, office coordination and/or human resources experience.

Technical proficiency in Google Workspace tools (e.g., Google Docs, Sheets, Slides, Gmail).

Intermediate proficiency in English.

Preferred Qualifications

Technical experience using enterprise software, specifically SAP.

Demonstrated ability to handle highly confidential business and personnel information with complete discretion.

Strong organizational, problem-solving, and time-management skills with a proven track record of anticipating needs in fast-paced environments.

Excellent interpersonal and communication skills with experience interfacing directly with internal and external executives.

Our Commitment to Inclusion

Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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