Administrative Assistant

H.B. Fuller; Monterrey; Presencial; MXN 25,000 - 35,000; Jornada completa

Descripción de la vacante

A leading adhesives company in Monterrey is seeking an Administrative Assistant to support HR and administrative functions in a manufacturing setting. This role involves managing vendor relationships, processing invoices, and ensuring compliance with labor regulations. The ideal candidate has a Bachelor's degree and 3+ years of experience in similar roles, with strong skills in Microsoft Office and SAP.

Formación

• 3+ years of experience in administrative and HR coordination roles.
• Intermediate English proficiency.
• Strong multitasking abilities and attention to detail.

Responsabilidades

• Manage vendor relationships and documentation.
• Process invoices and track expenses.
• Support audits and compliance initiatives.
• Coordinate employee lifecycle documentation.

Conocimientos

Microsoft Office

Organizational skills

Interpersonal skills

Bilingual English and Spanish

Knowledge of labor regulations

Educación

Bachelor’s degree in Business Administration

Herramientas

SAP

Workday

Descripción del empleo

Overview

As the largest pureplay adhesives company in the world, H.B. Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2024 revenue of $3.6 billion, our mission to Connect What Matters is brought to life by more than 7,500 global team members who collaborate with customers across more than 30 market segments in over 140 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets. Learn more at www.hbfuller.com.

This Administrative Assistant role provides comprehensive administrative and human resources support to a chemical manufacturing facility in Nuevo León. It ensures efficient coordination across departments, manages vendor relationships, supports employee lifecycle processes, and contributes to compliance and continuous improvement initiatives. The position plays a key role in maintaining a well-organized, compliant, and people-focused work environment.

Primary Responsibilities

• Manage quotations, purchase orders, contracts, and service agreements for various vendors
• Maintain vendor records and support annual supplier evaluations
• Process invoices in SAP, assign cost centers, and ensure timely posting
• Track and reconcile monthly expenses for services, training, and benefits
• Support audits and documentation for Integrated Management Systems (ISO, OEA, CTPAT)
• Administer employee lifecycle documentation (hiring, onboarding, changes, terminations)
• Coordinate with Payroll for updates, benefits, and insurance processing
• Manage medical exams and occupational health compliance
• Maintain headcount, absence, turnover, and overtime reports
• Update organizational charts and job descriptions in coordination with HR and leadership
• Plan and track mandatory and functional training across departments
• Coordinate external training providers and certifications
• Support onboarding, internal tools, and employee engagement initiatives
• Conduct Gemba walks and support wellness and communication efforts
• Ensure compliance with labor and social security regulations
• Promote psychosocial risk prevention and support legal documentation
• Participate in continuous improvement and Lean initiatives
• Support performance evaluation processes and maintain confidentiality

Minimum Requirements

• Bachelor’s degree in Business Administration, Human Resources, or related field
• Minimum 3 years of experience in administrative and HR coordination roles, preferably in manufacturing
• Proficient in Microsoft Office
• Strong organizational and multitasking abilities
• Knowledge of Mexican labor and social security processes
• Excellent communication and interpersonal skills
• Intermediate English proficiency
• Familiarity with Workday, Learning Center, and SAP (preferred)

Preferred Requirements

• Experience in Lean Manufacturing or process improvement methodologies
• Ability to interact with employees, contractors, and external providers
• Use of PPE when entering production areas
• Participation in audits, crisis committees, and legal compliance meetings
• Experience managing credit card expenses and HR reporting
• Strong competencies in innovation, accountability, performance excellence, change management, customer focus, and teamwork

H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.

H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.