Administrative Assistant

NTD software; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A technology company in Mexico is seeking a motivated Administrative Support professional to work directly with executives, providing essential administrative services. The ideal candidate will have a Bachelor's degree and strong organizational and communication skills. Responsibilities include managing calendars, organizing meetings, and facilitating internal events. This role offers an opportunity to grow within a dynamic environment.

Formación

• No professional experience needed.
• Ability to be resourceful and flexible.
• Strong sense of direction around confidential information.

Responsabilidades

• Manage and optimize multiple executive calendars.
• Assist in creating and managing agendas for meetings.
• Help organize and plan internal events.

Conocimientos

Strong problem-solving skills

Attention to detail

Strong communication skills

Organizational skills

Ability to multi-task

Proactive attitude

Familiarity with tech environments

Friendly demeanor

Educación

Bachelor's degree or equivalent

Herramientas

G-Suite

Microsoft Office

Zoom

Expensify

Netsuite

Slack

Descripción del empleo

In this role, youll report directly to a Staff executive team. Your primary responsibility will be to work alongside your executives to provide top-tier administrative support.

In this role you will:

• Manage and optimize multiple executive calendars
• Manage all work-related expenses
• Accounting records of financial information.
• Preparation of local financial reports support.
• Annual and monthly declarations support.
• Assist in creating and managing agendas for departmental staff meetings
• Help organize and plan internal events (offsites, team-building, etc.)
• Be a representative of your executive, including meeting coordination, email correspondence, and liaising between departments and key stakeholders
• Anticipate and react to executive requests in an expedient manner
• General administrative duties and ad hoc requests as needed

An ideal candidate has:

• No professional experience needed.
• Bachelor's degree or equivalent
• Strong problem-solving skills and attention to detail
• Ability to organize, multi-task, and prioritize
• Strong communication skills, both written and verbal
• Ability to be resourceful, flexible, and proactive with a strong bias to action
• A strong sense of direction around sensitive scenarios, confidential information
• Familiarity with tech environments and a strong understanding of how business works
• Friendly and professional demeanor and is excited about contributing to our team culture
• Experience using G-Suite, Microsoft Office, Zoom, Expensify, Netsuite, and Slack, or tools like them