Support Staff Admin/HR (Administrative Assistant II)

Explore more jobs; Kuwait; On-site; KWD 4,500 - 7,800; Full time

Job summary

Worley is a global energy, chemicals and resources company seeking an Administrative Assistant to provide secretarial and clerical support to the relevant group. The role requires strong MS Office skills, excellent time management, and the ability to manage multiple tasks with accuracy and professionalism.

Key duties include preparing correspondence, filing, arranging meetings and travel, and supporting cross-group administrative activities.

Qualifications

• Experience in the relevant discipline in the same or similar industry, including previous administrative experience.
• Bachelor's Degree in Business Administration/Commerce.
• HSE capabilities: personnel well-being, safe workplaces and activities; continual improvement of HSE performance.

Responsibilities

• Provide secretarial and administrative support to the relevant group.
• Prepare and distribute incoming and outgoing correspondence.
• Program and file documentation and maintain group filing.
• Monitor and, when required, purchase stationery and other office supplies.
• Assist with expense reports and processing of purchase orders/invoices.
• Arrange meetings, travel, and accommodation arrangements.
• Support administration teams during absences and provide reception cover.
• Create and prepare correspondence for internal and external clients and documents.

Skills

MS Office

Time management

Organisational skills

Proactive

Customer focus

Change management

Integrity

Problem solving

Verbal communication

Initiative

Multitasking

Teamwork

Education

Bachelor's Degree in Business Administration/Commerce

Job description

Industry Business Operations and Administration

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

PURPOSE OF POSITION:

• Provide secretarial and administrative support and services to the relevant group.

KEY ACCOUNTABILITIES OF POSITION:

• Provide the relevant group or team with administrative and clerical support when required
• Prepare and distribute incoming and outgoing correspondence
• Program and file documentation and set up and maintain group filing
• Monitor and, when required, purchase stationary and other office supplies
• Assist with a range of administrative activities including;
  • Preparation of expense reports
  • Processing of purchase orders/invoices
• Arrange meetings, including organizing equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
• Arrange and make travel and accommodation arrangements
• Support the administration teams of other groups when required due to absences
• Perform reception cover when required
• Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
• Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific:

• Highly competent in MS Office suite
• Proven time management and organisational skills
• Pro-active, goal oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
• Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
• A person of integrity who is trusted by others and consistently honours their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various size and complexity.
• Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

Job description

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

PURPOSE OF POSITION:

• Provide secretarial and administrative support and services to the relevant group.

KEY ACCOUNTABILITIES OF POSITION:

• Provide the relevant group or team with administrative and clerical support when required
• Prepare and distribute incoming and outgoing correspondence
• Program and file documentation and set up and maintain group filing
• Monitor and, when required, purchase stationary and other office supplies
• Assist with a range of administrative activities including;
  • Preparation of expense reports
  • Processing of purchase orders/invoices
• Arrange meetings, including organizing equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
• Arrange and make travel and accommodation arrangements
• Support the administration teams of other groups when required due to absences
• Perform reception cover when requiredAssist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
• Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific:

• Highly competent in MS Office suite
• Proven time management and organisational skills

Standard Competencies:

• Pro-active, goal oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
• Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
• A person of integrity who is trusted by others and consistently honours their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various size and complexity.
• Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

Qualifications - Internal

QUALIFICATION, ACCREDITION, TRAINING:

• Experience in the relevant discipline in the same or similar industry, including previous administrative experience
• Bachelors Degree in Business Administration/Commerce
• HSE CAPEBILITIES: All Personnel demonstrate a visible and active commitment to:
  • personal well-being;
  • healthy and safe workplaces and activities; and
  • continuously improve WorleyParsons health, safety and environmental performance.

GENERAL ACCOUNITIBILITIES:

• Deliver quality services and demonstrate a commitment to understand and meet customer needs.
• Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
• Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
• Act in the best interests of WorleyParsons at all times.
• Perform any other duties that are reasonably required from time to time

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

WorleyParsons Limited is a large Australian provider of project delivery and consulting services to the resources & energy sectors and complex pro...