Engineering Administrative Assistant

fourseasons; Kuwait City; On-site; KWD 6,696,000 - 10,044,000; Full time

Benefits offered by this job

Full board living accommodation

Complimentary hotel stays worldwide

Regular social and sporting events

Paid home leave tickets

Employee meals

Free transportation to and from work

High speed Wi-Fi

Job summary

Four Seasons Kuwait is seeking an Administrative and Operational Support Specialist to assist the Engineering team with document control, procurement coordination, and cross-functional communications. You will maintain technical records, support audits, and ensure smooth coordination for projects and facilities in Kuwait City.

Ideal candidates have strong organizational skills, experience supporting engineering teams, and excellent communication abilities.

Qualifications

• Must have strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Experience supporting engineering, technical, or project teams.
• Ability to handle confidential information discreetly.

Responsibilities

• Organize, maintain, and control engineering files, project documentation, and technical records.
• Assist with ordering supplies and ensure timely follow-up and invoice processing.
• Handle correspondence and manage internal email communications.
• Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering.
• Assist in preparing audits and document monthly reports.
• Coordinate cross-functional meetings, prepare agendas, take minutes, and follow up on action items.
• Maintain engineering workflows, trackers, documentation, and logs.
• Update and manage engineering databases, spreadsheets, and dashboards.
• Ensure version control of technical documents, drawings, and manuals.
• Proofread and assist in preparing technical documentation.
• Act as a central point of contact for internal and external stakeholders.
• Support compliance with internal policies, procedures, and safety standards.
• Manage material inventory by maintaining records of spare parts, tools, and consumables, monitoring par stock levels, and conducting periodic stock checks.

Skills

Organizational skills

Multitasking

Time management

Written and verbal communication

Confidentiality

Attention to detail

Engineering support experience

Problem-solving

Tools

Microsoft Office

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A resort-like sanctuary in Kuwait’s heart. Discover a modern urban sanctuary in the heart of Kuwait City: a contemporary curation of Middle Eastern architecture, dazzling art and resort-like spaciousness, where striking sculptures seamlessly merge with traditional design. In this enclave of wonder – the first and only hotel in Kuwait to receive the prestigious Forbes Five-Star rating – you’ll find soaring rooftop restaurants, leisure facilities and the city’s largest guest rooms. Catch up with friends in the chic surrounds of Al Soor (known as La Chocolaterie of Kuwait), relax in air-conditioned cabanas by the infinity pool, ascend to a buzzing rooftop and wander the lush adjacent parkland. And with the city’s malls and souks within a few minutes’ drive, you can experience all the spoils of the city without spoiling your precious relaxation time.

What You Will Do

Administrative Support

• Organize, maintain, and control engineering files, project documentation, and technical records


• Assist with ordering supplies through BirchStreet and ensure timely follow-up and invoice processing


• Handle correspondence and manage internal email communications


• Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering

Operational Support

• Assist in preparing audits in accordance with EPP requirements and document monthly reports


• Coordinate cross-functional meetings, including preparing agendas, taking minutes, and following up on action items


• Maintain engineering workflows, trackers, documentation, and logs


• Update and manage engineering databases, spreadsheets, and dashboards


• Ensure accurate version control of technical documents, drawings, and manuals


• Proofread and assist in preparing technical documentation


• Act as a central point of contact for internal and external stakeholders


• Support compliance with internal policies, procedures, and safety standards


• Manage material inventory by maintaining accurate records of spare parts, tools, and consumables, monitoring par stock levels, and conducting periodic physical stock checks in coordination with the Engineering team

What You Bring

• Strong organizational, multitasking, and time-management skills


• Excellent written and verbal communication skills


• Proficiency in Microsoft Office applications


• Ability to handle confidential information with professionalism and discretion


• High attention to detail with a proactive, problem-solving mindset


• Previous experience supporting an engineering, technical, or project-based team (required)


• Familiarity with engineering terminology is an advantage

What We Offer

• Full board single living accommodation in a high quality, well-resourced compound


• Complimentary nights at FS Hotels worldwide


• Regular social and sporting events


• Paid home leave tickets


• Quality employee meals


• Free transportation to and from work


• High speed Wi-Fi internet in accommodation and employee transportation buses

Work Authorization

Hotel will apply for the work authorization for the successful candidate

We look forward to receiving your application!