Distribution Coordinator

Alghanim Industries - Food and Beverage; Gouvernement Hawalli; On-site; KWD 4,500 - 7,800; Full time

Job summary

Alghanim Industries - Food and Beverage is seeking a Distribution Coordinator to manage orders, routing, returns, and cancellations while coordinating with Order Processing Agents, showroom storekeepers and laborers. This role serves as the main contact between customers and internal teams for order-related information.

The incumbent will handle dispatch with internal teams and third-party agents, maintain schedules, and generate daily performance reports to ensure on-time deliveries and

Qualifications

• 1 to 3 years’ experience in similar roles.
• Fluent in writing and communication.
• Good coordination and process handling skills.
• Team player with a positive attitude and willingness to stretch limits.
• High school education; Diploma or Bachelor’s Degree preferred.

Responsibilities

• Maintain distribution schedules to ensure fleet capacity utilization and delivery lead-time.
• Establish correspondence with customers via email to follow-up on orders and complaints.
• Coordinate with departments to fulfil orders, handle complaints and returns.
• Process deliveries, customer complaints, returns and order cancellations in multiple systems.
• Log information in systems with updates on orders, deliveries and returns.
• Prepare daily performance reports on orders dispatched, cancelled or pending.
• Print system documents related to each order and customer issues.
• Act as the contact point between customers and departments for order-related communications.

Skills

Communication

Coordination

Team player

Education

High school

Diploma or Bachelor’s Degree preferred

Job description

Job Summary

Distribution Coordinator is responsible for handling the orders, the routing, the returns, the re-scheduling, the cancellation, the complaints and the refunds to Customers. He/she is also responsible in coordinating some activities with the OPA (Order Processing Agents), the Showroom Storekeepers and labourers. He is responsible of the dispatch with internal teams and 3rd parties.

The coordinator serves the purpose to be the point of contact between the customer and various departments for correspondence related to the above

Job Responsibilities

• Maintain distribution schedules to ensure proper fleet capacity utilization and delivery lead-time.
• Establish correspondence with the customer via email in order to follow-up, inquire and update about information related to orders & customer complaints
• Manage correspondence with various departments for order fulfilment, customer complaints and returns
• Handling customer complaints and resolving within identified Company’s KPI.
• Following up with the 3rd party delivery agents through calls and the tracking system.
• Solving the picking in short cases, after informing Call center throughout SAP QM based processes, by putting all the required information in the SAP QM ticket.
• Helping the Showroom Storekeepers in handing over cash on daily basis and supporting the preparation of related documents.
• Sending daily performance reports for orders dispatched, cancelled, pending and not dispatched.
• Process the deliveries, customer complaints, customer returns & order cancellation requests in multiple systems
• Ensure accuracy & correctness of information while processing any documents and/or updates in the systems
• Print system documents related to each order and customer complaints
• Point of contact between customers and various departments for correspondence related to orders, customer complaints and returns
• Log information in systems regularly with necessary updates related to orders, deliveries, customer complaints, order cancellation and returns
• Plans work effectively to fulfil the responsibilities on time and without delay
• Checking Payment on Delivery Outstanding-ageing list received by Finance Colleagues.
• Coordinating and supporting local and central colleagues in sending Email to vendors for any stock at vendor case on daily basis and supporting Showrooms Storekeepers to arrange picking and delivery for the same.
• Processing Order Cancellation and Returns.

Candidate Requirements

• 1 to 3 years’ experience in similar roles
• Fluent in Writing and communication skills.
• Good coordination and process handing skills
• Team Player with Positive attitude and will to stretch limits
• High school
• Diploma or Bachelor’s Degree is preferred