Cost Office Coordinator

Alghanim Industries - Food and Beverage; Gouvernement Hawalli; Presencial; KWD 8000 - 12.000; Jornada completa

Descripción de la vacante

Alghanim Industries - Food and Beverage seeks an accounting professional to support the cost office, ensure accurate costing, invoicing and cash collection following SOPs. The role requires meticulous verification of discounts, daily cash reconciliations, MOI reporting, and coordination with location teams.

The candidate should have an accounting degree, 2-4 years of related experience, and familiarity with Kerridge and Excel.

Formación

• University graduate in accounting or equivalent
• Experience with Kerridge software is required
• Strong analytical and problem-solving skills
• Excellent communication, both written and verbal
• Attention to detail and accuracy in accounting processes

Responsabilidades

• Support cost office team members and cashiers with costing, invoicing and cash collection per SOP
• Randomly verify discounts against policy for each group
• Daily cash reconciliation for all locations and submit to Group Controller
• Coordinate with location cashier/costing clerk to identify cash variances
• Review MoI consolidated parts and labor reports and verify related invoices
• Provide MOI-related confirmations to IT for printing and MOI submissions
• Submit MOI files to BTB coordinator for verification
• Make corrections identified by MOI in the system and reinvoice as needed
• Resubmit revised labor and parts invoices to MOI
• Generate open WIP reports for Accessories and BTB monthly/biweekly
• Follow up on open jobs >30 days with sales and Group control
• Handle insurance/warranty job cards with supporting documents
• Close costing job cards for LPO items with picking slips
• Control gate passes for cars based on approved documents
• Handle petty cash disbursement and documentation
• Submit sublets to GC/Accounts for processing
• Archive job cards and related documents
• Verify sublets and supplier invoices for job cards
• Coordinate with Manager Accounts to create new SL accounts
• Submit biweekly insurance invoicing from Body Shop to Enaya
• Support Garage Service Managers with system/process queries

Conocimientos

Teamwork

Proactive

Communication

Analytical

Detail-oriented

Problem solving

Customer service

Self-starter

Educación

Accounting degree

Herramientas

Kerridge

Excel

Descripción del empleo

Job Responsibilities

• Support the cost office team members and cashiers ensuring that they are doing the costing, invoicing and cash collection activities as per the standard operating process.
• Random verification that discounts provided in the job cards are in line with the Discount policies for each group.
• Daily cash reconciliation for all the Service, Parts & Bumper to Bumper locations and submitting the same to Group Controller.
• Coordinating with the respective location cashier/costing clerk to identify reasons in case of cash variance.
• Reviewing the Ministry of Interior consolidated part and labor (unique vehicles listing) report and doing random verification of the parts invoice files received from locations.
• Providing confirmation to IT for printing the final MOI monthly parts and labor invoice submission.
• Submitting the MOI files to BTB coordinator for MOI verification
• Making the corrections identified by MOI in the system (cancelling invoices, correcting the parts selling price and reinvoicing the job card).
• Resubmitting the revised labor and parts invoice summary to MOI.
• Generating open wip report for Accessories and BTB on monthly and biweekly basis respectively.
• Ensuring the timely followup and escalation of the open jobs more than 30 days to sales team and Group control.
• Handling and taking charge of the insurance/ warranty job cards ensuring amount closed under respective accounts are appropriately supported with valid documents which are required including backup documents like original police reports etc.
• Ensuring that team closes the costing job cards for LPO approved items matching with the picking slips issued for parts. And the due amount matches with the approved LPO.
• 100% control of the Gate pass issue of the cars and ensuring it is issued on the full settlement/ other valid approved documents like LPO, warranty etc.
• Handling petty cash disbursement , reimbursement and documentation as per the policy.
• Ensuring timely submission of the sublets to GC/ Accounts team for further processing.
• Ensuring 100% backup of the job cards/ other related important documents like insurance LPO/ police report/ etc for future requirements.
• Ensuring all documents which are required to be submitted to other departments like LPOs for collection team, are submitted on time and acknowledged for duly receiving.
• Ensuring that changes made to push line in accessories are approved by Showroom sales team.
• Ensuring that price difference in accessories are supported by proper approvals in line with discount policy.
• Making credit invoices for all locations after getting approval from respective General Manager and Group Controller. However if it is for corrections of job card approval of Service Manager is to be taken only. Cancellation for mistake at the time of invoicing by cashier will be corrected by the Supervisor directly.
• Preparing the waiting for payment report (jobs released/job cards for which proforma is done/jobs in completed status) at month end for Service.
• Ensuring that the job cards are filed properly on a daily basis.
• Ensuring that archiving of job card is done on a periodical basis.
• Random verification to ensure that job card with sublets have proper sublet orders and supplier invoices.
• Coordination with Manager Accounts for creating new SL account
• Submitting Biweekly insurance invoicing summary from Body shop to Enaya.
• Supporting Garage Service Managers in clearing the system and process related queries for job cards.

Candidate Requirements

• Strong educational background, university graduate in accounting.
• A minimum of 2-4 years of related experience
• Experience on Kerridge
• Teamwork oriented, collaborative, proactive. Self-starter
• Good working knowledge of excel
• Strong customer service skills with diplomacy and ability to deal with difficult situations
• Solid analytical and problem solving skills
• Ability to identify discrepancies and inconsistencies; an eye for detail- attention to quality and accuracies is extremely critical in this role
• Strong communication skills, both written and verbal , knowledge of Arabic will be preferred
• Professionalism / Ability to multi-task / Drive to succeed in a fast paced environment
• Mandatory team dresscode and customer entertain behavior with Alghanim experience.