Bid Manager

Pace; Kuwait City; On-site; KWD 12,342 - 18,513; Full time

Job summary

Pace in Kuwait City is looking for a Bid Manager to oversee the entire bid life cycle, managing processes from RFP through to submission. The ideal candidate will have at least 10 years of substantial experience in the Architectural, Engineering, and Construction sectors, preferably in a Consultancy with recent Middle East exposure.

This role requires strong communication and organizational skills, as well as proficiency in MS Office and technical knowledge of design processes.

Qualifications

• Minimum of 10 years of experience in Bid Management, ideally in Architectural, Engineering, Construction.
• Experience in a Consultancy with relevant Middle East experience.

Responsibilities

• Manage the full spectrum of the bid life cycle from RFP to submission.
• Lead the proposal handover to Operations and support Project Management.
• Ensure visual clarity and financial robustness in bids.
• Review and address requirements and market rates.

Skills

MS Office (Outlook, Word, Excel, Power Point)

Adobe InDesign

Design and Engineering process knowledge

Clear communication skills in English

Critical thinking

Organizational skills

Ability to influence an audience

Education

Graduate in Engineering, Computers, Management

Job description

About the Role

The Role of the Bid Manager is to manage the full spectrum of the bid life cycle: RFP, Pre‑Tender Meetings, Q&A, Bid Preparation, Post Tender Clarification, Award Process, handover to Operations through the design and implementation of an effective auditable collaborative process for proposal preparation and submission.

What you will be doing

• Convene round‑table meetings with stakeholders to inform a robust auditable and criteria‑driven approach to each opportunity.
• Create and include others as appropriate, review an opportunity storyboard and provide innovative input which optimizes the bid.
• Ensure visual clarity, attractiveness and salience as well as financial robustness based on an analysis of the client’s profile.
• Lead and manage the performance, conduct development and engagement of the Bid Team.
• Lead the proposal handover to Operations to support the Project Management and the design team before the project kick‑off.
• Play a lead role in addressing post‑submission queries and clarifications, collaborating as appropriate with Departmental representatives and/or project managers to turn these around quickly and comprehensively.
• Prepare Financial Strategy for review by key Departments or stakeholders to support agile and value‑adding decision‑making.
• Prepare Financial proposal where different new pricing mechanism is required depending on the requirements.
• Provide team with inputs on proposal representations—diagrams, etc.—interfacing with the Marketing and Graphic Design team to optimise the documentation’s look, feel, brand alignment, etc.
• Review and address requirements, preferences and pace/competitive advantage relative to the opportunity as well as prevailing market rates for like opportunities.
• Review synopsis for various RFPs and provide team with teaming strategies e.g. bid‑winning strategy to choose the right partners.
• Review the RFPs and study the opportunity risk associated, workload, etc. and discuss with Director on Go/No‑Go.
• Support the Director with Bid Decisions.
• Source and validate man‑month quotations from applicable Centre of Excellence stakeholders, challenging and clarifying as appropriate to support proposals which enjoy the full buy‑in of applicable corporate stakeholders.
• Source and validate labour rates based on appropriate sources of information.
• Support agile go/no‑go decision‑making based on defined financial appetite, reputational enhancement opportunity, risk thresholds and related business aspects.
• Prepare and agree matrix of responsibility between Associates, Joint Venture partners.

Required Experience

A minimum of 10 years of substantial, ideally senior experience in Bid Management within the Architectural, Engineering, Construction industry. Ideally has worked in a Consultancy with recent relevant Middle East experience.

Education

Graduate in Engineering, Computers, Management.

Certifications & Memberships

Additional training courses, professional and personal development with membership to professional groups, societies or institutes desired.

Essential Skills

• MS Office (Outlook, Word, Excel, Power Point).
• Adobe InDesign (plus).
• Technical knowledge in Design and Engineering process.
• Clear and precise communication skills in English, verbally and in writing.
• Ability to present and influence an audience.
• Critical thinker can analyse data and propose commercial options.
• Effective work style to be time effective and turnaround requests to meet deadlines accurately.
• Organised, can plan and manage work demands within the team.
• Looks ahead, commercial minded to take advantage of market opportunities.
• Enjoys the challenge of bid work, driven by success and achievement.