Transport Assistant (G4) (Short-Term Appointment)

Under the direct supervision of the National Procurement and Materials Management Officer (NPMMO) and general guidance of the Chief of Fund Administration (CFA), the incumbent is in charge of proper day-to-day management of transportation services in the Mission to Moldova. This includes coordination of the driving schedules of the Mission drivers, proper and timely maintenance of the car fleet, monitoring and control of the usage of the official vehicles and fuel consumed in accordance with the CRMS and of reporting through the electronic fleet management and reporting tools of the organization, like Fleet-wave, etc.

To cope with the remaining needs of the Mission for daily transport and the execution of the connected overall transport businesses, the incumbent is also assigned with an additional driver function.

Tasks and Responsibilities:

Under the direct supervision of the National Procurement and Materials Management Officer (NPMMO) and general guidance of the Chief of Fund Administration (CFA), the successful candidate will be tasked with the following duties:

• Responsible for the day-to-day maintenance of the vehicle/s pool, checking oil, water, battery, brakes, tyres, timely refueling, performing and/or arranging repairs; preparing vehicles for use, and seasonal changes, ensuring that a vehicle is fully equipped with necessary vehicle equipment/accessories and maintaining vehicle folders for accurate records;
• Driving OSCE vehicles to transport the Head of Mission and participate in the protection and safety of the Head of Mission;
• Implementing and ensuring compliance with internal OSCE policies and Moldovan traffic rules, including familiarizing staff with OSCE procedures, conducting driving assessment, and providing training such as winter driving and tyre-change training;
• Ensuring that the steps required by rules and regulations are followed in case of vehicle accidents or breakdowns, providing assistance for recovery and developing/maintaining accident case files;
• Coordinating the work of mission drivers, assisting in performance evaluations, providing feedback, and acting as a backstopping driver;
• Responsible for the timely registration, de-registration of OSCE vehicles and private cars of international staff, updating vehicle insurance, and managing electronic fleet management and reporting tools to ensure effective and efficient use of Mission vehicles;
• Monitoring and reporting on vehicle usage, maintenance costs, and optimizing expenses in consultation with the NPMMO and CFA; supporting in budget preparation related to vehicle maintenance and repairs.

Minimum Requirements:

• Completed secondary education supplemented by training in mechanic. Valid driving license minimum category BC. Specialized training in car pool (garage) management would be an asset;
• Minimum 4 years experience in transportation and in team leadership in a national or international organization with some skills in minor vehicle repair and car maintenance;
• Experience driving 4x4 vehicles. Experience driving vehicles with both manual and automatic transmissions;
• Computer literate with practical experience with MS Windows applications;
• Good working knowledge of English is required. Knowledge of Russian and Romanian languages is required;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 660.33, OSCE salaries are exempt from taxation in Moldova. Social benefits include participation in the Cigna medical insurance scheme.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.