Tender Specialist (Italian Speaking)

Novogene Europe; La Spezia; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading genomic services provider is seeking a Commercial Specialist in La Spezia, Italy. The role involves managing e-commerce documentation, supporting logistics, and ensuring adherence to tender regulations. Ideal candidates will have relevant qualifications and experience, coupled with strong organizational and communication skills. Fluency in Italian and English is essential.

Competenze

• At least 2 years of experience in a similar role, preferably in the biotech sector.
• In-depth knowledge of tender regulations and procedures.
• Native or business-level Italian speaking.

Mansioni

• Monitor electronic procurement platforms for the latest notices.
• Manage document updates and ensure compliance.
• Provide customer shipment booking services and resolve delivery issues.

Conoscenze

Organizational skills

Time management

Negotiation skills

Communication skills

Formazione

Degree in Law, Economics, Finance, or Business Management

Strumenti

Microsoft Office

Descrizione del lavoro

Novogene is a leading global provider of genomic services and solutions. Leveraging the latest next-generation sequencing (NGS), bioinformatics expertise, and the largest sequencing capacity in the world, Novogene provides unsurpassed data quality and fast turnaround time to all our customers.

We are currently recruiting for a full-time Commercial Specialist in the EU, reporting to the Business Operations Department. This role is highly collaborative and requires drive and excellent time management skills. You will work closely with different business sectors and deliver activities to support business growth.

Job Description :

E-commerce Platform and Related Document Management

• Platform Checks: Regularly monitor multiple electronic procurement platforms (e.g., Mepa) to stay updated on the latest procurement notices and requirements.
• Document Management: Download necessary documents from suppliers, fill them out according to project requirements, and ensure all information is accurate and compliant.
• Document Upload: Timely upload completed documents following the specified procedures to ensure on-time submission.
• Document Updates and Maintenance: Regularly review and update relevant business documents to maintain the latest versions for team access.

Tender filing :

• According to the requirements of the tender, integrate existing business documents and fill them in the correct sections.
• Tender document organization: Integrate the required documents for bidding, assist sales in completing the preparation work before uploading the bidding documents.
• Document Update: Maintain business-related documents required for internal bidding within the company in the latest version.
• Tender Archiving: Organize and archive bidding materials within the business unit after submission.

Logistics Support : Customer Shipment Booking Services and Troubleshooting: Resolve sample delivery issues with third-party couriers/customs for customers.

Accounts Receivable Support: Invoicing and Payment Management.

Other work arranged by the managers.

Essential Skills / Experience :

• Degree in Law, Economics, Finance, or Business Management. Biology background or relevant work experience will be a plus.
• At least 2 years of experience in a similar role, preferably in the biotech/medical devices sector or a regulated environment.
• In-depth knowledge of tender regulations and procedures.
• Excellent organizational and time management skills.
• Outstanding communication and negotiation skills.
• Ability to work under pressure and meet strict deadlines.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Outstanding listening, verbal, and written English communication skills.
• Native or business-level Italian speaking.