Team Assistant

Randstad Italia; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

An international staffing agency is hiring a Team Assistant in Milan to support day-to-day office operations within a creative environment. The ideal candidate will manage supplies, prepare meeting rooms, and assist with team events, requiring fluency in Italian and English. This position offers a dynamic and multicultural experience with opportunities for growth.

Competenze

• Previous experience in team support or administrative roles, ideally in international or creative environments.
• Strong attention to detail and organizational skills.
• Team player with a proactive and adaptable mindset.

Mansioni

• Manage supplies and place orders.
• Prepare meeting rooms and organize coffee breaks.
• Handle front-desk duties including visitor registration and restaurant bookings.
• Assist with travel arrangements for the team.

Conoscenze

Fluency in Italian

Fluency in English

Basic knowledge of Chinese

Excellent organizational skills

Strong interpersonal skills

Strumenti

Office management tools

Descrizione del lavoro

Location :

Milan city center (Duomo area)

Contract Type :

1-year temporary contract with Randstad Italia (outsourcing partner), with potential for extension or long-term opportunities

Fluency in Italian and English required – Basic knowledge of Chinese strongly preferred

The Opportunity

Randstad Italia is hiring a Team Assistant on behalf of an international design and innovation center based in central Milan. This role offers the chance to work in a multicultural, creative environment where you’ll support day-to-day office operations and provide organizational and logistical assistance to a dynamic international team.

Key Responsibilities

Office Management

• Manage supplies (stationery, snacks, drinks) and place orders when needed
• Prepare meeting rooms, organize coffee breaks, and welcome guests
• Handle front-desk duties :

visitor registration, restaurant bookings, food orders, hotel suggestions

Monitor deliveries and manage shipping documentation

Process and verify expense reports

Manage small purchases and magazine subscriptions via internal systems

Track and update internal access permissions

Team Support

Organize meetings, both internal and cross-functional

Coordinate team-building events, year-end gatherings, and office celebrations

Support planning of external events and exhibitions

Assist with travel arrangements (visas, flights, accommodation)

Support onboarding of new employees (SIM cards, phone setup, app installations)

Help team members navigate internal tools and resolve minor operational issues

Manage NDA preparation and documentation for suppliers

Your Profile

Previous experience in team support or administrative roles, ideally in international or creative environments

Excellent organizational skills and attention to detail

Proficiency with office management tools and digital systems

Strong interpersonal and communication skills

Fluent in Italian and English (Chinese is a plus)

Team player with a proactive and adaptable mindset

Comfortable working in a fast-paced, multicultural environment

Apply now and become part of a forward-thinking team shaping future design experiences.

This position is managed by Randstad Italia on behalf of our client.