Sr. Office Coordinator & Executive Personal Assistant

Rituals Cosmetics; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

Un'azienda di cosmetici benessere cerca un Sr. Office Coordinator & Executive Personal Assistant per garantire il buon funzionamento della sede di Milano. Il candidato ideale ha oltre 5 anni di esperienza, ottime capacità organizzative e competenze comunicative in inglese. Offriamo un ambiente di lavoro stimolante e benefit come sconti sui prodotti e iniziative di wellbeing.

Servizi

Sconto dipendenti

Frutta fresca e bevande

Eventi aziendali

Iniziative di wellbeing

Retribuzione Variabile

Competenze

• 5+ anni di esperienza in un ruolo simile.
• Ottima comunicazione scritta e parlata in inglese.
• Mentalità positiva e collaborativa.
• Elevato livello di discrezione e professionalità.

Mansioni

• Gestire le operazioni quotidiane dell'ufficio.
• Organizzare servizi e fornitori per l'ufficio.
• Supportare i viaggi e la logistica dei visitatori.
• Fornire supporto amministrativo e operativo al MD.

Conoscenze

Organizzational skills

Multitasking

Communication in English

Discretion

Strumenti

Microsoft Office

MacBook environment

Descrizione del lavoro

Overview

At Rituals, we blend a thriving culture with top talent. Join our fast growing wellbeing brand and nurture an impactful career with us.

Condividi il tuo talento

Sr. Office Coordinator & Executive Personal Assistant

We are looking for an S r. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support.

Responsibilities

• Oversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct)
• Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies)
• Organize internal events and team activities, including monthly Sharing Breakfasts
• Support travel arrangements (Egencia bookings, visitors’ logistics, catering, restaurants, transport)
• Assist the Training team (booking facilities, shipping products / supplies, sending invites, preparing reports)
• Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation / notes)
• Manage invoices, supplier payment and ensure compliance with procedures
• Prepare Executive Committee presentations in English

What we’re looking for

• 5+ years of experience in a similar role, with strong organizational and multitasking skills
• Excellent written and spoken communication in English
• Positive, proactive, and collaborative mindset, fostering a great workplace culture
• High level of discretion and professionalism in handling sensitive information
• Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus

Benefits

• Possibilità di usufruire dello sconto dipendenti
• Frutta fresca e bevande
• Eventi di azienda e di team
• Iniziative di wellbeing (Supporto Psicologico)
• Retribuzione Variabile