Site Human Resources Administrator

H-S International; Milano; In loco; Tempo pieno

Descrizione del lavoro

H-S International is seeking a Site HR Administrator for a 6–9 month contract with the possibility of full-time employment. This role involves managing payroll, coordinating human resources activities, and ensuring compliance at construction project sites. We are looking for detail-oriented professionals capable of handling various responsibilities in a dynamic working environment. Experience in HR and administrative roles is essential, and strong proficiency in Microsoft Office is preferred.

Competenze

• Minimum 1 year experience in administrative/payroll roles.
• 2 years experience in Human Resources.
• Bilingual in English and Spanish or French is a plus.

Mansioni

• Manage payroll processing for craft employees and salaried staff.
• Support HR functions between the field and corporate office.
• Ensure compliance with labor laws and company standards.

Conoscenze

Organizational skills

Multitasking

Communication

Empathy

Formazione

High School Diploma or GED

Strumenti

Microsoft Office

B2W

UKG

Keystyle

Descrizione del lavoro

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This range is provided by H-S International. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

25.00 / hr - $43.00 / hr

Direct message the job poster from H-S International

Compensation : $25-low $40’s per hour + paid overtime (time and a half)

Company Profile : Booming solar utility EPC is actively recruiting a Site HR Administrator to join the team for a 6–9-month contract that could turn into a full-time position. The Site HR Administrator is a key on-site role responsible for managing payroll, human resources coordination, and administrative operations at construction project locations. This position ensures accurate payroll processing, supports employee onboarding and offboarding, and maintains a professional and efficient office environment. The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities in a dynamic field setting.

Primary Responsibilities :

Payroll Administration :

• Process payroll using B2W for craft employees and Keystyle for salaried staff.
• Execute Personnel Action Forms, Labor Cost Adjustments, and UKG entries.
• Generate and submit union wage and benefit reports in compliance with contracts.

Human Resources :

• Support HR functions between the field and corporate office.
• Manage employee documentation including new hires, separations, and transfers.
• Distribute orientation packets and assist with training programs.
• Ensure all HR materials are returned to corporate at project completion.
• Coordinate new hire orientations and ensure completion of onboarding documentation.
• Function as the first point of contact for new employees at the site.
• Process terminations and ensure offboarding procedures are followed.
• Communicate and enforce HR policies and procedures at the field level.
• Ensure compliance with labor laws, union agreements (if applicable), and company standards.
• Provide guidance to supervisors and employees on HR-related issues.
• Serve as a confidential resource for employee concerns or complaints.
• Escalate complex issues to corporate HR as needed.
• Help mediate minor conflicts and support a positive work environment.
• Provide information on benefits enrollment and eligibility.
• Assist employees with leave of absence requests and documentation.
• Coordinate with corporate HR on FMLA, disability, and workers’ comp cases.
• Support training initiatives and track completion of required certifications.
• Ensure safety and compliance posters and materials are up to date.
• Assist with audits and compliance reporting.
• Function as the communication bridge between field staff and corporate HR.
• Relay updates, policy changes, and HR initiatives from corporate to the field.
• Collect and report field HR data to corporate as needed.
• Support HR functions between the field and corporate office.
• Manage employee documentation including new hires, separations, and transfers.
• Distribute orientation packets and assist with training programs.
• Ensure all HR materials are returned to corporate at project completion.

Administrative & Operational Support :

• Maintain a professional office environment and perform daily administrative tasks.
• Answer phones, manage mail, order supplies, and coordinate FedEx / UPS shipments.
• Prepare correspondence, reports, and job-related documentation.
• Assist with utility setup, office maintenance, and equipment coordination.
• Run errands and support site logistics as needed.

Safety & Compliance :

• Post emergency contact information and assist with safety communications.
• Support the Safety Manager with documentation and compliance tasks.

Additional Duties :

• Perform other assignments as directed by supervisors.
• Assist in training new administrative staff and Site HR Administrators.

Qualifications : Education :

• High School Diploma or GED required.

Experience :

• Minimum 1 year in administrative / payroll roles; union payroll experience preferred.
• Minimum of 2 years in Human Resources

Technical Skills :

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with B2W, Keystyle, UKG, Viewpoint Vista, and Penta is a plus.

Language :

• Bilingual in English and Spanish (or French) is a plus.
• Strong organizational and multitasking abilities.
• Effective verbal and written communication skills.
• High level of professionalism and empathy in interactions.
• Ability to work independently and take initiative.

Work Environment & Physical Requirements :

• Primarily in office / trailer settings; occasional exposure to field conditions.
• Must pass pre-employment physical and comply with drug / alcohol policies.
• Travel to other project sites as needed.

Interested? Please contact Pete Barbour at for additional consideration. Thank you for your time.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Contract

Job function

Job function

Administrative, Human Resources, and Other

Construction, Manufacturing, and Services for Renewable Energy

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