Senior Administrative Assistant

JR Italy; Ravenna; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A dynamic company seeks an Administrative Coordinator in Ravenna to support the project management team. The role involves clerical assistance, event organization, and maintaining document confidentiality while ensuring a responsive relationship with clients. This position offers ongoing training, career advancement opportunities, and a competitive salary package.

Servizi

Ongoing training and development opportunities

Opportunities for career advancement

Dynamic and supportive work environment

Competitive salary package

Competenze

• 5+ years experience with customer service principles.
• Prior experience with secretarial duties.
• Customer-focused with ability to nurture relationships.

Mansioni

• Providing clerical assistance including handling correspondence.
• Organizing programs, events, and meetings.
• Preparing reports and maintaining confidentiality.

Conoscenze

Customer Focus

Organizational Skills

Communication

Attention to Detail

Confidentiality

Formazione

Certificate in Secretarial Studies or equivalent experience

Descrizione del lavoro

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EU work permit required:

Yes

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Job Reference:

572653244468166656033710

Job Views:

2

Posted:

24.06.2025

Expiry Date:

08.08.2025

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Job Description:

The following is a job description for an Administrative Coordinator. The individual in this position will be responsible for providing administrative support to the project management team. Key responsibilities include:

Providing clerical assistance with correspondence, such as answering phone calls and responding to emails.

Assisting with joint venture board activities, including arranging meetings and preparing agendas.

Performing secretarial duties, including composing correspondence and reports.

Organizing programs, events, and meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers, and controlling event budgets.

Preparing confidential correspondence, reports, and other complex documents.

Typing emails, purchase requisitions, payment requests, travel requests, and other department forms and documents.

Creating and maintaining databases and spreadsheet files.

Arranging complex and detailed travel plans and itineraries, compiling documents for travel-related meetings.

Preparing executive team expense reports and monthly reimbursements.

Maintaining confidentiality of all corporate, personnel, and research matters.

Reconciling corporate credit card accounts.

Assisting with IT support for video conference calls for meetings.

Configuring telephone equipment and coordinating telephone service with network suppliers.

Maintaining essential inventory of office supplies and ensuring good working order of office equipment and efficient running of office.

Evaluating and recommending purchases or leasing of office equipment.

Able to prioritize tasks effectively and work efficiently in a fast-paced environment.

Other duties as required from time to time.

The following is a job description for an Administrative Coordinator. The individual in this position will be responsible for providing administrative support to the project management team. Key responsibilities include:

Providing clerical assistance with correspondence, such as answering phone calls and responding to emails.

Assisting with joint venture board activities, including arranging meetings and preparing agendas.

Performing secretarial duties, including composing correspondence and reports.

Organizing programs, events, and meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers, and controlling event budgets.

Preparing confidential correspondence, reports, and other complex documents.

Typing emails, purchase requisitions, payment requests, travel requests, and other department forms and documents.

Creating and maintaining databases and spreadsheet files.

Arranging complex and detailed travel plans and itineraries, compiling documents for travel-related meetings.

Preparing executive team expense reports and monthly reimbursements.

Maintaining confidentiality of all corporate, personnel, and research matters.

Reconciling corporate credit card accounts.

Assisting with IT support for video conference calls for meetings.

Configuring telephone equipment and coordinating telephone service with network suppliers.

Maintaining essential inventory of office supplies and ensuring good working order of office equipment and efficient running of office.

Evaluating and recommending purchases or leasing of office equipment.

Able to prioritize tasks effectively and work efficiently in a fast-paced environment.

Other duties as required from time to time.

Requirements

• 5+ years experience with customer service principles and practices.
• Prior experience with secretarial and/or certificate or equivalent experience.
• Customer focused and able to nurture positive customer relationships.
• Highly organized and with a high degree of attention to detail.
• Organizational, communication, and high level of confidentiality qualifications.

Benefits

• Ongoing training and development opportunities.
• Opportunities for career advancement.
• A dynamic and supportive work environment.
• A competitive salary package.