SALES BACK OFFICE ASSOCIATE

Grafindustriesinc; Venezia; Ibrido; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading company in the industry is seeking a full-time Administrative Coordinator. The role involves supporting the sales team, managing customer databases, processing invoices, and other administrative tasks. Benefits include a hybrid work model, free lunches, and additional perks like RRSP matching and an insurance package.

Servizi

Hybrid work model

Free lunch in the office

RRSP matching

Insurance package

Competenze

• Previous experience in office administration.
• Proficient in Microsoft Office Package.
• Experience with CRM software.

Mansioni

• Perform administrative duties for sales operations.
• Support service and spare parts activities.
• Manage company data in CRM systems.

Conoscenze

Office Administration

Data Management

Customer Relationship Management

Organizational Skills

Communication

Strumenti

MS Office

CRM Software

Descrizione del lavoro

We’re looking for a permanent full-time Administrative Coordinator to join our team. The employee will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, supporting the organization of events, and managing accounting.

GRAF Industries Inc is a subsidiary of GRAF Industries SpA, with headquarters in Modena (Italy) and about 400 employees and $150ML revenue. GRAF Industries Inc has been incorporated in 2021 and is the distributor for North America of the machinery designed and built by GRAF Industries group of companies.

Responsibilities

• Perform administrative duties to support the operations of the sales back office : sales quotes, order confirmations, sending and monitoring invoices to clients.
• Support the service and spare parts activities : quote spare parts to clients, organize and track shipping of parts, support service team in organizing technicians’ activities to clients.
• Gather, manage, and organize the company’s data, such as customer information and sales figures, inputting data into a variety of systems, such as customer relationship management (CRM) systems.
• Monitor and manage accounting, such as invoices and payments with clients / suppliers, and similar activities : oversee payables and receivables with clients and suppliers.
• Perform administrative tasks such as printing, sending emails, answering phone calls, and ordering supplies for the offices and showroom.
• Maintain accurate records of all transactions : process company receipts, invoices, and bills, provide administrative documentation to external bookkeeping and accounting departments, and maintain confidentiality.

Qualifications

• Previous working experience in a similar role in an office environment.
• Proficient use of MS Office Package (Excel, Word, Outlook).
• Previous experience in working with CRM software.

Main advantages of working for GRAF Industries Inc

• Hybrid work home-office : 2 / 3 or 3 / 2.
• Free lunch in the office.
• Extras : RRSP matching, insurance package.

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