SALES BACK OFFICE ASSOCIATE

Grafindustriesinc; Trentino-Alto Adige; Ibrido; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A leading company in the machinery distribution sector is seeking a permanent full-time Administrative Coordinator. The role involves managing administrative tasks, supporting sales operations, organizing customer data, and overseeing accounting operations while offering hybrid work options and various benefits.

Servizi

Hybrid work home-office

Free lunch in the office

RRSP matching

Insurance package

Competenze

• Previous working experience in a similar role in an office environment.

Mansioni

• Support the operations of the sales back office: sales quotes, order confirmations.
• Organize and track shipping of spare parts and support technician activities.
• Maintain accurate records of all transactions and process receipts, invoices, bills.

Conoscenze

Proficient use of MS Office Package

Experience with CRM software

Descrizione del lavoro

We’re looking for a permanent full-time Administrative Coordinator to join our team. The employee will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, supporting the organization of events, and managing accounting.

GRAF Industries Inc is a subsidiary of GRAF Industries SpA, with headquarters in Modena (Italy) and about 400 employees and $150ML revenue. GRAF Industries Inc has been incorporated in 2021 and is the distributor for North America of the machinery designed and built by GRAF Industries group of companies.

Responsibilities

• Perform administrative duties to support the operations of the sales back office : sales quotes, order confirmations, sending and monitoring invoices to clients.
• Support the service and spare parts activities : quote spare parts to clients, organize and track shipping of parts, support service team in organizing technicians’ activities to clients.
• Gather, manage, and organize the company’s data, such as customer information and sales figures, inputting data into a variety of systems, such as customer relationship management (CRM) systems.
• Monitor and manage accounting, such as invoices and payments with clients / suppliers, and similar activities : oversee payables and receivables with clients and suppliers.
• Perform administrative tasks such as printing, sending emails, answering phone calls, and ordering supplies for the offices and showroom.
• Maintain accurate records of all transactions : process company receipts, invoices, and bills, provide administrative documentation to external bookkeeping and accounting departments, and maintain confidentiality.

Qualifications

• Previous working experience in a similar role in an office environment.
• Proficient use of MS Office Package (Excel, Word, Outlook).
• Previous experience in working with CRM software.

Main advantages of working for GRAF Industries Inc

• Hybrid work home-office : 2 / 3 or 3 / 2.
• Free lunch in the office.
• Extras : RRSP matching, insurance package.

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