SALES BACK OFFICE ASSOCIATE

Grafindustriesinc; Roma; Ibrido; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading company in the machinery distribution industry is seeking an Administrative Coordinator in Rome. The position involves a variety of administrative tasks including sales support, customer database management, and accounting responsibilities. Enjoy a hybrid working schedule, free lunches, and attractive benefits.

Servizi

Hybrid work-from-home schedule

Free lunch in the office

RRSP matching

Insurance package

Competenze

• Previous experience in a similar role within an office environment.

Mansioni

• Perform administrative duties to support the sales back office.
• Manage customer database and monitor accounting tasks.
• Organize and track shipping of spare parts.

Conoscenze

Proficiency in MS Office Suite

Experience with CRM software

Descrizione del lavoro

Introduction

We’re looking for a permanent full-time Administrative Coordinator to join our team. The employee will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, supporting the organization of events, and managing accounting.

GRAF Industries Inc is a subsidiary of GRAF Industries SpA, with headquarters in Modena (Italy) and about 400 employees and $150ML revenue. GRAF Industries Inc was incorporated in 2021 and is the distributor for North America of the machinery designed and built by GRAF Industries group of companies.

Responsibilities

• Perform administrative duties to support the operations of the sales back office: sales quotes, order confirmations, sending and monitoring invoices to clients.
• Support the service and spare parts activities: quote spare parts to clients, organize and track shipping of parts, support the service team in organizing technicians’ activities for clients.
• Gather, manage, and organize the company’s data, such as customer information and sales figures, inputting data into systems like customer relationship management (CRM) systems.
• Monitor and manage accounting tasks such as invoices and payments with clients and suppliers, overseeing payables and receivables.
• Perform administrative tasks such as printing, sending emails, answering phone calls, and ordering supplies for the offices and showroom.
• Maintain accurate records of all transactions: process receipts, invoices, and bills; provide administrative documentation to external bookkeeping and accounting departments; and maintain confidentiality.

Qualifications

• Previous experience in a similar role within an office environment.
• Proficient in MS Office Suite (Excel, Word, Outlook).
• Experience working with CRM software.

Main advantages of working for GRAF Industries Inc

• Hybrid work-from-home schedule: 2/3 or 3/2 days.
• Free lunch in the office.
• Additional benefits: RRSP matching, insurance package.

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