SALES BACK OFFICE ASSOCIATE

Grafindustriesinc; Asti; Ibrido; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading company in machinery distribution is seeking a full-time Administrative Coordinator in Asti, Italy. The role involves supporting sales operations, managing customer data, and overseeing accounting functions. This position offers a hybrid work environment with benefits like free lunches and insurance perks.

Servizi

Hybrid work home-office

Free lunch in the office

RRSP matching

Insurance package

Competenze

• Previous working experience in a similar role in an office environment.
• Proficient use of MS Office Package.
• Experience with CRM software.

Mansioni

• Support sales back office operations including sales quotes and invoice monitoring.
• Organize and track shipping for service parts.
• Manage customer data in CRM systems and maintain accounting records.

Conoscenze

Organizational skills

Communication

Time Management

Strumenti

MS Office Package

CRM software

Descrizione del lavoro

We’re looking for a permanent full-time Administrative Coordinator to join our team. The employee will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, supporting the organization of events, and managing accounting.

GRAF Industries Inc is a subsidiary of GRAF Industries SpA, with headquarters in Modena (Italy) and about 400 employees and $150ML revenue. GRAF Industries Inc has been incorporated in 2021 and is the distributor for North America of the machinery designed and built by GRAF Industries group of companies.

Responsibilities

• Perform administrative duties to support the operations of the sales back office : sales quotes, order confirmations, sending and monitoring invoices to clients.
• Support the service and spare parts activities : quote spare parts to clients, organize and track shipping of parts, support service team in organizing technicians’ activities to clients.
• Gather, manage, and organize the company’s data, such as customer information and sales figures, inputting data into a variety of systems, such as customer relationship management (CRM) systems.
• Monitor and manage accounting, such as invoices and payments with clients / suppliers, and similar activities : oversee payables and receivables with clients and suppliers.
• Perform administrative tasks such as printing, sending emails, answering phone calls, and ordering supplies for the offices and showroom.
• Maintain accurate records of all transactions : process company receipts, invoices, and bills, provide administrative documentation to external bookkeeping and accounting departments, and maintain confidentiality.

Qualifications

• Previous working experience in a similar role in an office environment.
• Proficient use of MS Office Package (Excel, Word, Outlook).
• Previous experience in working with CRM software.

Main advantages of working for GRAF Industries Inc

• Hybrid work home-office : 2 / 3 or 3 / 2.
• Free lunch in the office.
• Extras : RRSP matching, insurance package.

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