(RFP500266) Assistant II (Part-time 50% - Rome, Italy)

(RFP500266) Assistant II (Part-time 50% - Rome, Italy)

Client:

Alliance Bioversity & CIAT

Location:

Rome, Italy

Job Category:

Other

EU work permit required:

Yes

Job Reference:

3b84205ac758

Posted:

24.04.2025

Expiry Date:

08.06.2025

Job Description:

Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. The Alliance addresses global crises such as malnutrition, climate change, biodiversity loss, and environmental degradation. It collaborates with partners across Latin America, the Caribbean, Asia, and Africa, and with public and private sectors. As part of CGIAR, a global research partnership, the Alliance aims to reduce poverty, enhance food and nutrition security, and improve natural resources and ecosystem services.

We are committed to a fair, safe, and inclusive workplace, valuing diversity as a driver of innovation and excellence. We encourage applicants from all backgrounds and strongly encourage female candidates to apply.

About the position

Based in Rome, Italy, and supervised by the Associate Officer, the Administrative Assistant will provide administrative, logistical, and operational support to research programs (this is a 50% part-time role).

Responsibilities

• Support research staff in procurement requests and liaising with accounting for payments.
• Assist with hiring processes for research staff, interns, fellows, and consultants.
• Handle payment authorizations, travel arrangements, and expense claims.
• Organize logistics for meetings, seminars, and events.
• Prepare minutes of meetings as needed.
• Support research contracts and invoicing for small grants.
• Perform other administrative duties as required.

Requirements

Essential:

• Secondary school education plus office training or related courses.
• Degree in business administration, engineering, logistics, or related fields is desirable.
• Relevant work experience, preferably in an international organization.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook).
• Advanced English skills (written and spoken).
• Intermediate French and Spanish skills are a plus.
• Knowledge of office procedures, client service orientation, interpersonal skills, organization, problem-solving, and accuracy.

Benefits

This is a part-time (50%) position based in Rome, with a salary starting from Euro 39,370 per annum pro-rated, plus benefits such as insurance and retirement plans. The contract is for 2 years, renewable based on performance and funds. Applicants must have legal status to work in Italy (Italian or EU citizenship with registration, or non-EU with valid work permit).

Applications

Apply online at our careers page, including reference RFP500266 in the cover letter, by 11 May 2025. Attach your CV, cover letter in English, and contact details of at least three references. Only shortlisted candidates will be contacted.