Receptionist & Hq Executive Assistant

Galileo Global Education; Italia; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

An education company in Milan is seeking a proactive Receptionist & HQ Executive Assistant to support the executive team and oversee office operations. The role blends front-office duties with executive support and event coordination, requiring excellent organizational skills and proficiency in English. This position offers a dynamic environment with opportunities for growth and international travel.

Competenze

• Fluent in English, French is a plus.
• Strong organizational skills are essential.
• Capable of managing senior executives' schedules.

Mansioni

• Manage calendars and meeting schedules of executives.
• Organize corporate events across international locations.
• Welcome guests and manage front-desk responsibilities.

Conoscenze

Proficiency in English

Excellent organizational skills

Comfortable with technology

Positive mindset

Emotional Intelligence

Descrizione del lavoro

Job Title : Receptionist & HQ Executive Assistant

Location : Milano, Corso di Porta Vittoria 9

Contract Type : Full Time – permanent contract

Job Description

We are seeking a proactive, solution-oriented, and positive team player to join Galileo Global Education Italia srl as a Receptionist & HQ Executive Assistant. This role supports our executive team and oversees key headquarters operations. It combines front-office reception duties with executive support functions and international event coordination.

Key Responsibilities

Executive Support :

• Manage the calendars and meeting schedules of the Company’s directors, and prepare their expense reports.
• Coordinate national and international business trips.

Office Management & Reception :

• Manage company purchase orders and replenish office supplies, including stationery and coffee corner essentials.
• Welcome guests and manage front-desk responsibilities at HQ.

Event Planning & Coordination :

• Organize corporate events across various international locations.
• Travel globally (approximately 1–3 times per year) to support onsite event execution and logistics.

Requirements

• Proficiency in English (spoken and written); French is a plus.
• Excellent organizational skills.
• Comfortable with technology and online tools for scheduling, booking, and reporting.
• A passion for international travel (1–3 times per year) and curiosity for working across different cultures.
• Positive mindset, problem-solving skills, and Emotional Intelligence.

You will be part of a dynamic international environment, supporting senior leadership and playing a central role in office operations and global events. This role offers a broad scope of activities, autonomy, and the opportunity to grow within a collaborative, fast-paced environment while gaining valuable international experience.