Receptionist / Administrative Assistant (Protected Categories Law 68/1999)

Moody's Investors Service; Milano; In loco; EUR 25.000 - 38.000; Tempo pieno

Descrizione del lavoro

Une entreprise de renom recherche un gestionnaire de bureau d'accueil pour servir de premier point de contact et superviser les opérations administratives quotidiennes. Le candidat idéal doit être bilingue en anglais et italien, avoir d'excellentes compétences organisationnelles, et une forte capacité à travailler en équipe dans un environnement dynamique.

Competenze

• Expérience dans un rôle similaire au sein d'un environnement corporatif.
• Compétences en gestion de bureau et coordination.
• Excellentes compétences de communication en anglais et en italien.

Mansioni

• Gérer le bureau d'accueil, accueillir les visiteurs et répondre aux appels.
• Coordonner les demandes de réunion et maintenir l'ordre du bureau.
• Assister les assistants administratifs avec diverses tâches.

Conoscenze

Connaissance de Microsoft Office

Compétences organisationnelles

Bonnes compétences téléphoniques

Fluent en anglais et italien

Excellentes compétences en communication

Capacité à multitâcher

Orientation vers le travail d'équipe

Formazione

Expérience dans un rôle similaire dans un environnement d'entreprise

Descrizione del lavoro

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Skills and Competencies

• Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Outlook Calendar and Excel.
• Good organization skills.
• Excellent phone manner.
• Fluency in English and Italian is essential.
• Excellent verbal and written communications skills.
• Ability to multi-task and adapt to shifting priorities.
• Strong orientation toward teamwork.

Research is dedicated to persons protected by Law 68 of March 12th 1999: placement of people with disabilities and protected categories.

Education

Experience in a similar role within a corporate environment.

Responsibilities

The role involves managing the front desk, greeting visitors, answering phones, and coordinating meeting requests, including setting up appointments and arranging conference rooms. It also includes daily office maintenance tasks and occasionally supporting administrative assistants with various office issues.

Front Desk Management and Meeting Coordination

• Be the first contact person in Reception to monitor arrivals and departures of staff and visitors.
• Greet visitors in a professional manner.
• Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them.
• Coordinate with back-up admins to ensure that all phones and reception are covered at all times.
• Assist in processing meeting requests for the team including setting up appointments, reserving conference rooms, security passes for guests, refreshments, handouts, etc.

Office Management Maintenance

• Ensure local office maintenance is taken care of daily, such as kitchen and coffee machine maintenance, meeting room preparations, public areas, printer rooms, etc.

General Secretarial Support

• Provide occasional support to Administrative Assistants with various tasks related to support staff and office issues.
• Handle other general administrative tasks such as organising post deliveries and couriers.
• May be called upon to take on additional responsibilities and/or perform other tasks as assigned.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.